The Human Resources Coordinator supports the daily operations of the HR department by assisting with recruitment, onboarding, employee records management, benefits administration, and compliance. This role plays a key part in ensuring a positive employee experience while maintaining accurate and compliant HR processes. The ideal candidate is detail-oriented, organized, and committed to supporting a mission-driven organization.

This position is based primarily in Tulsa and will serve as a key support role for the Human Resources function across multiple locations. In addition to supporting employees and leadership in Tulsa, the HR Coordinator will assist the HR Manager with a variety of HR responsibilities for our Oklahoma City and Norman staff ensuring consistent service delivery, effective communication, and alignment with organizational policies and practices across all locations.

 Key Responsibilities

Recruitment & Onboarding

• Coordinate job postings, applicant tracking, and interview scheduling
• Assist with candidate communication and pre-employment processes
• Facilitate onboarding, including new hire orientation and documentation
• Ensure completion and accuracy of onboarding paperwork and system entry

Employee Records & HR Administration

• Maintain accurate and up-to-date employee files (electronic and physical)
• Process personnel changes including status updates, pay changes, and terminations
• Support HRIS data integrity and reporting needs
• Assist with audits, compliance reviews, and documentation tracking

Benefits & Payroll Support

• Assist with benefits enrollment, changes, and employee communication
• Serve as a point of contact for basic benefit and payroll questions
• Coordinate with payroll and external vendors to ensure accurate processing
• Track and document leave requests, including FMLA and other applicable leave

Employee Relations & Support

• Provide administrative support for employee relations matters
• Assist with disciplinary documentation, investigations, and follow-up as needed
• Support HR initiatives that promote employee engagement and culture

Compliance & Policy Administration

• Ensure compliance with federal, state, and organizational policies
• Assist with updating HR policies and procedures
• Support training initiatives, including onboarding and required compliance training

Required:

• Associate or bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience)
• 1–3 years of HR, administrative, or related experience
• Strong organizational, communication, and multitasking skills
• High level of confidentiality and professionalism
• Proficiency in Microsoft Office and HRIS systems

Preferred:

• Experience working in a nonprofit organization or mission-driven environment
• Familiarity with grant-funded programs, compliance requirements, or service-based organizations
• Knowledge of employment laws and HR best practices

 This role is designated as a hybrid position, requiring a blend of on-site and remote work