Accountant – Accrued Liabilities & G&A

Department: Accounting & Finance | Reports To: Controller | FLSA Status: Exempt

Position Summary

The Accountant – Accrued Liabilities & G&A owns prepaid asset amortization, supervises business license compliance maintained by the Staff Accountant, reviews the Shipping and Supplies accounts, and owns key accrued liability accounts supporting the monthly close, including review of payroll activity prepared by the Staff Accountant. This role ensures prepaid balances are properly supported and amortized, that all business locations maintain current licensing, and that accrued liability accounts are accurately stated each period. Professional fees and debt reconciliation are owned at the Controller level; day-to-day accounts payable processing is handled by a separate AP team outside this department.

This position is a key contributor to the company's monthly financial close process and will work from the established Monthly Close Schedule to ensure all assigned tasks, journal entries, and reconciliations are completed accurately and on time each period.

Key Responsibilities

• Prepaid Expenses: Prepare the monthly Prepaid Insurance amortization entry (15015).
• Prepare the monthly Prepaid Expense amortization entry (15005).
• Prepare the monthly Prepaid Software amortization entry (15026).
• Monitor and investigate new activity posted to prepaid expense accounts each period, ensuring proper classification and amortization period.

• Business License Compliance: Supervise the business license compliance calendar maintained by the Staff Accountant, reviewing renewal dates, fees, and jurisdictions for all corporate and store locations.
• Review business license fees recorded to the prepaid expense ledger and confirm amortization over the applicable license period.
• Escalate and resolve any license renewal risk identified by the Staff Accountant to avoid lapses, fines, or operational disruption.
• Approve initial business license applications for new store locations and confirm licenses are in place prior to opening.
• Approve license cancellations for closed locations to avoid unnecessary renewal fees.

• Supplies & Shipping Accounts: Review the Shipping (62000) and Supplies (63500) accounts each period, flagging items requiring capitalization for the Senior Accountant – Lease & Fixed Assets.
• Benefit Account Support: Retrieve Aline activity/report, HSA report, and severance agreements; distribute to the accounting team.
• Accrued Liabilities: Prepare the monthly Property Tax accrual (21105).
• Reconcile and accrue the AP accrued expense account (21005) monthly.
• Reconcile the Accrued AP account (20035) on a quarterly basis.

• Payroll: Prepare bi-weekly payroll entries (60105 / 60110), deduction set-up, and the monthly payroll accrual.
• Prepare the 401(k) clearing (21051) and HSA accrual (21011) reconciliations and the monthly payroll analytic prepared by the Staff Accountant.
• Prepare accrued bonus entries (21040 / 21041) and severance entries (addback) for accuracy.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• 3–5+ years of general ledger accounting experience, including prepaid asset and accrual accounting in Retail
• Experience reviewing payroll accounting a plus.
• Experience tracking multi-jurisdiction compliance items (licenses, permits) a plus.
• Strong organizational skills and the ability to manage recurring amortization schedules across many accounts and locations.
• Proficiency with ERP systems (e.g., NetSuite) and advanced Excel skills.