Employment Status:  Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: 25 hrs per week as determined by the Director of Pastoral Life & Evangelization, flexibility includes evenings, weekends, and parish events. 

Reports to: Dirctor of Pastoral Life & Evangelization 

Benefits May Include:

• Paid Holidays/Holy Days (varies by location) 
• 403b Retirement
• Employee Assistance Program 

Works Collaboratively With:

Pastor, Clergy, Director of Pastoral Life & Evangelization, Director of Youth Ministry ,Coordinator of Religious Education, Music Ministry, School Religion Teacher, Parish Office Staff, Volunteers, and Parish Bulletin Publisher.

Summary:

The Faith Formation & Parish Communications Coordinator assists the Director of Pastoral Life & Evangelization in the planning, coordination, administration, and communication of the parish's catechetical and evangelization ministries.

The position supports adult faith formation, children's religious education, youth ministry, and young adult ministry while also coordinating parish communications through the weekly bulletin and related publications.

In addition, this position serves as the parish coordinator for the ceremonial environment by maintaining, organizing, and improving the sacristy, liturgical resources, ceremonial supplies, and sacred preparation areas to ensure that the celebration of the Sacred Liturgy is supported with dignity, reverence, and proper stewardship.

The coordinator collaborates with clergy, parish staff, volunteers, families, and outside vendors to ensure that parish ministries, communications, and ceremonial environments operate efficiently and professionally in support of the parish mission.

Position Responsibilities:

I. Adult Faith Formation

• Assist in the planning and coordination of parish adult faith formation programs.
• Coordinate Bible studies, speaker series, seasonal studies, and parish missions.
• Prepare registration materials and maintain participant records.
• Assist presenters with educational resources and classroom preparation.
• Coordinate communication with participants.
• Assist in evaluating and improving adult formation opportunities.

II. Children's Religious Education

• Assist with administration of the parish religious education program.
• Coordinate registrations and student records.
• Prepare catechetical materials and classroom resources.
• Assist with sacramental preparation.
• Maintain communication with catechists and parents.
• Coordinate volunteer scheduling as assigned.
• Assist with retreats, sacramental rehearsals, and special events.

III. Youth & Young Adult Ministry

• Provide administrative support for youth and young adult ministries.
• Coordinate calendars and ministry schedules.
• Assist with retreats, conferences, service projects, and parish events.
• Maintain participant records and required forms.
• Assist with volunteer communication and scheduling.
• Coordinate publicity for youth events.
• Support evangelization initiatives for young adults.

IV. Parish Communications

• Coordinate preparation of the weekly parish bulletin.
• Collect articles and announcements from parish ministries.
• Edit and format bulletin content.
• Ensure accuracy of schedules, calendars, announcements, and contact information.
• Coordinate publication deadlines.
• Submit completed bulletin to the parish publishing vendor.
• Assist with seasonal brochures and parish publications.
• Coordinate ministry promotional materials.
• Assist with website and parish communication platforms as assigned.
• Maintain parish communication calendar.

V. Ceremonial Environment & Liturgical Resource Management

• Maintain and organize the parish sacristy and ceremonial preparation areas.
• Maintain inventory of:  Sacred vessels, Vestments, Altar linens, Liturgical books, Candles, Incense, Oils (where applicable), Sacred furnishings, Liturgical supplies
• Ensure all liturgical materials are clean, organized, properly stored, and readily available.
• Prepare ceremonial materials for Sunday Masses, Holy Days, weddings, funerals, confirmations, First Holy Communion, parish devotions, and other special liturgies.
• Identify worn, damaged, or outdated liturgical items.
• Recommend replacement, restoration, or upgrading of ceremonial resources.
• Coordinate purchases of approved liturgical supplies and ceremonial materials.
• Work with approved vendors regarding repairs, restoration, tailoring, engraving, laundering, and procurement.
• Maintain inventory records and purchasing documentation.
• Coordinate proper disposition of items no longer suitable for use, in accordance with parish policy and Catholic practice.
• Assist in the renovation and continual improvement of the sacristy and ceremonial workspaces.
• Develop systems for inventory control, labeling, storage, and organization.
• Assist clergy and liturgical ministers with special ceremonial preparations.
• Coordinate volunteers assisting with sacristy organization.
• Report facility, maintenance, or safety concerns affecting ceremonial areas.

VI. Administrative Responsibilities

• Maintain accurate ministry records.
• Assist in preparing ministry budgets.
• Monitor inventories and order approved supplies.
• Prepare reports and correspondence.
• Maintain confidentiality of parish records.
• Assist with parish-wide events and initiatives.
• Attend staff meetings as assigned.
• Perform additional duties assigned by the Pastor or Director of Pastoral Life & Evangelization.

Requirements:

• Practicing Roman Catholic in good standing whose life reflects the teachings and mission of the Catholic Church.
• Commitment to evangelization and parish ministry.
• Strong organizational and administrative abilities.
• Excellent written and verbal communication skills.
• Ability to coordinate multiple ministries simultaneously.
• Working knowledge of Microsoft Office.
• Ability to learn desktop publishing software and online communication platforms.
• Ability to work collaboratively with clergy, parish staff, volunteers, and parishioners.
• Ability to maintain confidentiality.
• Bilingual (English/Spanish) preferred.

WORKING CONDITIONS

• Part-time schedule established by the Director of Pastoral Life & Evangelization.
• Evening and weekend work required for catechetical programs, parish events, and major liturgical celebrations.
• Frequent interaction with parishioners, volunteers, and ministry leaders.
• Occasional lifting of materials up to 25 pounds.
• Reasonable accommodations may be made for qualified individuals with disabilities.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.