The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is seeking a Preservation Services Coordinator for its Preservation Services Office (PSO). The Preservation Services Coordinator contributes to the overall work of the Preservation Services Office and DHPSNY program by offering administrative coordination and support, assisting with educational program production and logistics, and providing communications and marketing support.

Location

This is a hybrid, full-time position located on-site at CCAHA in Philadelphia. After the first 60 days of employment, the selected candidate may choose to work remotely two days per week.

Reports to:

The Preservation Services Coordinator reports to the Director of Preservation Services and DHPSNY Program Manager.

Responsibilities:

Administrative Coordination

• Perform general office duties and provide departmental support, including answering phones, ordering workshop supplies, and administration of key department databases.
• Working in support of the Preservation Services Operations Manager to organize and maintain standardized departmental records and data.
• Create digital forms, applications, and evaluations for CCAHA and DHPSNY services.
• Assist with Planning & Assessment evaluation follow-up.
• Monitor the general departmental email inboxes and connect patrons with applicable staff.
• Register staff for conferences and coordinate exhibition and advertising when applicable.
• Serve as primary administrator of Preservation Services’ Constant Contact and be responsible for the department’s Little Green Light (CCAHA’s CRM) record-keeping.
• Serve as primary administrator of PSO Zoom account, including coordinating meeting schedules, producing educational webinars, training internal and external speakers, and hosting live events and offering support during online programs.
• Work with Business Operations Administrator to serve as reception back-up for Records and Client Services Administrator

Educational Programming

• Working in support of the Education Program Manager (PSO) and Preservation Education Specialist (DHPSNY), assist in the preparation of educational programs such as workshops, webinars, and national conferences. 
• Prepare Memorandums of Understanding for workshop sites and speakers, and arrange catering orders for workshops.
• Create, send, and track evaluations for education program participants across PSO and DHPSNY programming, and aggregate survey data as needed.
• Keep track of metrics and demographics for education programs.
• Occasionally serve as a teaching assistant during workshops.

Marketing & Communications 

• In coordination with the Manager of Marketing & External Relations, maintain and update PSO- and DHPSNY-related web content, including relevant pages on the CCAHA website, social media posts, preservation resource materials, events calendar updates, and uploading YouTube videos.
• Prepare bi-weekly email newsletters for publication and send out to the mailing list.
• Develop promotional content advertising upcoming events and opportunities for both PSO and DHPSNY across social media platforms and list-servs
• Format, proof, edit, and assemble PSO correspondence, announcements, press releases, and educational materials.
• Develop structures for external resources to be shared with the field at large.

Qualifications

Minimum qualifications of the Preservation Services Coordinator position are:

• Minimum of High School Diploma required
• Minimum of two years of experience in educational programming and planning or program administration.
• Minimum two years’ experience working in cultural heritage sector
• Excellent typing, proofing, and editing skills
• Excellent working knowledge of Microsoft Office 365
• Strong experience in video conferencing software such as Zoom, WebEx, etc.
• Organizational abilities and written and oral communication skills
• Experience working in and updating databases 
• Basic knowledge of graphic design programs such as Canva and Adobe PhotoShop
• Basic HTML knowledge and comfort editing website
• Ability to work cooperatively and independently
• Confidentiality

In addition to the above qualifications, the following are not required for consideration but preferred:

• Two or more years’ experience working in a collecting institution
• One or more years’ experience in project management

Compensation

This is a full-time, nonexempt position. A generous benefits package that includes time-off, medical, dental, and vision coverage, and FSA are included. The salary range for this position is $43,624.15 to $46,895.96.

To Apply:

Please submit your application, along with your resume and letter of application addressed to: Dyani Feige, Director of Preservation. Priority will be given to applications received by end of business Wednesday, August 5, 2026. Interviews will begin the week of August 17.

Equal Employment Opportunity

CCAHA does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff and our clients.

About the Conservation Center for Art & Historic Artifacts

Founded in 1977, Conservation Center for Art & Historic Artifacts (CCAHA), located in Philadelphia, PA, is a nonprofit, full-service facility with a mission to provide expertise and leadership in the preservation of cultural heritage. CCAHA conservators repair and stabilize books, photographs, works of art on paper, and documents. Through its Preservation Services Office, CCAHA offers customized training, comprehensive assessments, and tailored services to support organizations of all sizes in achieving their preservation goals. 

The Preservation Services Office also administers the Documentary Heritage and Preservation Services for New York (DHPSNY) program, which provides free planning and education services to New York libraries, archives, museums, and other organizations that safeguard the state’s heritage.