Employment Status: Full-time

FLSA Status: Exempt/Salary

Reports to: Principal

Summary:

The Director of Facilities fulfills the mission of the Catholic school by planning, assigning and managing the work of custodians, maintenance, security, grounds personnel along with third party vendors.  

Position Responsibilities:

• Plan, assign and manage maintenance and operations personnel
• Works in cooperation and communicates regularly with the Dean of Business Operations  in all matters related to vendors, contracts and costs associated with facilities maintenance and repair
• Assure school buildings, grounds, facilities, equipment, and bus fleet are operational, safe and security policies and guidelines are met.
• Inspect school buildings and grounds to assure that proper safety, cleaning and sanitation standards are maintained.
• Assume responsibility for the school alarm system
• Arrange for necessary repair work by vendors
• Plan, assign and manage the work of grounds keeping personnel engaged in maintenance and care of trees, shrubs, lawns and athletic fields
• Assist in selection of custodial, grounds and maintenance personnel; train and evaluate personnel; conduct meetings with assigned personnel to provide technical work direction and general information
• Plan and implement a preventive maintenance program for school buildings and grounds 
• Develop and oversee the custodial/maintenance site budget, including third party vendors
• Coordinate use of school facilities with staff and community groups; communicate with users about specific needs; assist the public as necessary
• Respond to emergency call-backs during off-duty hours
• Manage and review service contracts
• Oversee and assist the transportation coordinator in ensuring all transportation and maintenance of fleet needs are met
• Oversee and assist the rental coordinator in assuring proper scheduling, issuing of contracts and customer service
• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the policies and procedures of the school and Archdiocese of San Antonio, including the Religious Standards for Catholic School Employees
• Maintains confidentiality regarding school matters
• Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Communication

• Establish and maintain open communication
• Maintain a professional relationship with colleagues, students, parents, and community members
• Use effective communication skills to present information accurately and clearly.

Professional Growth and Development

• Participate in staff development activities to improve job-related skills
• Keep informed of and comply with Department of Catholic school regulations and policies
• Compile, maintain, and file all physical and computerized reports, records, and other document required
• Attend and participate in faculty meetings and serve on staff committees as required.

Additional Duties - Admissions and Development Event Planning Assistance

• Work with the admissions, development and alumni relations offices and personnel in coordinating and facilitating events related to those offices, both on and off campus, as needed
• Work with committees associated with admissions, development and alumni relations offices and volunteers in coordinating and facilitating events related to those offices, both on and off campus, as needed

Competencies 

Competency

Description

Leadership

Ability to exhibit behavior and skills that contribute to superior performance by motivating others to become engaged and take action.

Motivational

Ability to enhance others’ commitment to their work and energize others via one-on-one and / or group presentations. 

Resilience

Ability to deal effectively with pressure, and remain optimistic and persistent, despite challenging situations.  

Developing Others

Ability to see the potential in others and engage them in a way that leads to their ability and willingness to enhance their knowledge, skills and/or abilities to greater levels of proficiency.

Customer Service

Ability to be attentive to the needs of internal and external customers and being able to find resolution within the parameters of set standards and messaging in a positive manner. 

Minimum Qualifications: 

• Education: Bachelor’s Degree or equivalent work experience in related field required

Minimum Knowledge and Skills:

• Strong organizational, communication, and interpersonal skills
• Must be detail oriented, organized, self-motivated, work well independently and on a team
• Must have good written and verbal skills
• Required to work some weekends and nights
• Must have good critical thinking and problem-solving skills

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Must pass archdiocesan Safe Environment Requirements and background screening
• Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.