Grants and   Restricted Revenue Assistant Manager

Department:   Finance

Exemption   Status: Exempt

Pay   Grade(s): 12-14 ($79,306.50-$95,979.00 + DOE)

Purpose: The   Grants and Restricted Revenue Assistant Manager supports the financial   administration, accounting, reporting, and compliance of Tlingit &   Haida’s grants and restricted funding. Under the direction of the Grants and   Restricted Revenue Manager, this position oversees day-to-day grant   accounting activities, financial reconciliations, reporting, and assigned   staff. The Assistant Manager works closely with Finance staff and program   managers to ensure accurate financial records, timely reporting, and compliance   with grant requirements, Tribal policies, and applicable regulations.

Essential Functions. An   individual in this role must be able to perform the following functions with   or without reasonable accommodation:

· Support the day-to-day   administration and accounting of grants and restricted funding in accordance   with applicable funding requirements, Tribal policies, and financial   procedures.

· Prepare and review   monthly, quarterly, annual, and closeout financial reports for funding   agencies and internal stakeholders.

· Monitor grant budgets,   expenditures, revenues, and account balances to ensure accuracy and   appropriate use of funds.

· Reconcile grant and   restricted revenue accounts, subsidiary records, and general ledger activity;   research and resolve discrepancies and prepare necessary adjustments.

· Review trial balances   and financial activity for accuracy, completeness, and compliance with   applicable reporting requirements.

· Maintain supporting   financial documentation and records necessary for grant reporting,   monitoring, audits, and closeout activities.

· Analyze financial data   and prepare reports regarding grant balances, expenditures, budget variances,   and overall financial status.

· Communicate with   program managers and Finance staff regarding grant financial activity,   account status, reporting requirements, and identified discrepancies.

· Assist program   managers with understanding grant budgets, financial reports, allowable   expenditures, and documentation requirements.

· Coordinate financial   reporting activities to ensure established internal and funding agency   deadlines are met.

· Assist with   interpreting grant terms, financial reporting requirements, and applicable   federal regulations and communicate requirements to appropriate staff.

· Support grant   modifications, budget revisions, extensions, renewals, and closeout   activities as assigned.

· Coordinate with   Finance staff and program managers to gather documentation and prepare   schedules and supporting materials for audits and monitoring reviews.

· Support external and   internal audit activities, respond to requests for financial documentation,   and assist with resolution of audit questions or exceptions.

· Supervise assigned   staff, including providing work direction, training, workload coordination,   performance feedback, and support.

· Assist the Grants and   Restricted Revenue Manager with complex accounting projects, process   improvements, internal controls, and other financial initiatives.

· Serve as a resource to   Finance and program staff regarding grant accounting and restricted revenue   processes.

· Maintain   confidentiality and safeguard sensitive financial and organizational   information.

· Perform other duties   as assigned.

Knowledge, Skills &   Abilities. A comprehensive set of capabilities   required to perform job tasks effectively:

· Knowledge of grant   accounting, financial reporting, budgeting, reconciliation, and grant   compliance principles.

· Knowledge of generally   accepted accounting practices and financial internal controls.

· Knowledge of federal   grant requirements and the ability to read, interpret, and apply applicable   regulations, award terms, and reporting requirements.

· Skill in reviewing   financial data, identifying discrepancies, and preparing accurate   reconciliations and reports.

· Proficiency with   Microsoft Office, particularly Excel, and the ability to effectively use   accounting systems, financial software, and grant management portals.

· Strong analytical,   organizational, and problem-solving skills.

· Strong written and   verbal communication skills with the ability to explain financial information   to both financial and non-financial staff.

· Ability to organize   and prioritize multiple assignments and meet established deadlines.

· Ability to work   collaboratively with Finance staff, program managers, auditors, funding   agencies, and other stakeholders.

· Ability to provide   effective supervision, work direction, and support to assigned staff.

· Ability to exercise   sound judgment and maintain a high degree of accuracy and attention to   detail.

· Ability to work   independently while operating within established policies, procedures, and   management direction.

· Ability to maintain   strict confidentiality.

Minimum   Qualifications (education, experience, skills):

· Bachelor’s degree in   Accounting, Finance, Business Administration, or a closely related field.

· Three (3) years of   progressively responsible experience in grant accounting, financial   accounting, budget administration, financial reporting, or a closely related   area.

· Supervisory or lead   experience.

· Education Substitution

· An Associate degree in   Accounting, Finance, Business Administration, or a closely related field may   substitute for the Bachelor’s degree when combined with:

· Four (4) years of   progressively responsible related experience, including experience at the   Coordinator, Specialist, or equivalent professional level; and

· Supervisory or lead   experience.

Preferred   Qualifications (education, experience, skills):

· Two   (2) or more years of direct experience with grant accounting or grant   financial management.

· Experience   with federal grants, restricted funding, and federal financial reporting   requirements.

· Experience   supporting financial audits, grant monitoring, or compliance reviews.

Physical Requirements. The physical demands described here are representative of   those that must be met by an employee to successfully perform the essential   functions of this job with or without reasonable accommodation:

· The majority of work is performed in a professional office   setting and is generally sedentary, requiring routine walking, standing,   bending, and carrying of items weighing less than 40 lbs.

Work Environment. The work environment characteristics described here are   representative of those an employee encounters while performing the essential   functions of this job:

· Some   travel may be required on small aircraft or ferry. 

· Certain   positions at Tlingit and Haida may have exposure to certain hazardous   materials or conditions. The   supervisor will review these if applicable.