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Sales Administrative Support
Little Torch Key, FL • Sales
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Job Type
Temporary
Description

 ABOUT LITTLE PALM ISLAND: Personal by Nature

Accessible only by sea or sky, Little Palm Island is a private island sanctuary where time slows and guests reconnect with what matters most. As a MICHELIN Three-Key destination, our culinary program is defined by intention, restraint and precision within an intimate dining environment where every detail carries meaning.Noble House Hotels & Resorts is a family-owned and operated company dedicated to building and managing exceptional luxury properties and experiences throughout the United States and Mexico. The collection reflects and celebrates the diversity, history and character of each unique destination, delivering unparalleled experiences and guest services. Comprised of more than 30 hotels and resorts, the Napa Valley Wine Train, 88 dining outlets, spas, marinas and private residences, Noble House embodies the true spirit of hospitality and embraces a genuine curiosity for new places, culture and cuisine.

OUR CULTURE: Individual Distinction, Collective Soul The Noble House Hotels & Resorts philosophy emphasizes "location, distinction, and soul." Our properties are not a "one-size-fits-all" and neither are our team members. We are a group of individuals who share a passion for hospitality. We let our personalities shine and we like to have fun. 

Requirements

 Position Summary The Catering Assistant provides administrative and operational support to the Sales & Catering team, ensuring flawless execution of group, catering, wedding, and special event business. This role assists with client communications, event documentation, site inspections, internal coordination, and guest celebrations while maintaining the highest standards of luxury hospitality and service excellence. Key Responsibilities Sales & Catering Support

  • Provide administrative support to the Sales, Catering, and Events team.
  • Assist with the creation, distribution, and organization of proposals, contracts, banquet event orders (BEOs), and event correspondence.
  • Support all wedding, anniversary, birthday, and special celebration requests as directed by the Sales & Catering team. 

Delphi System Management

  • Maintain accurate client and event records within Delphi.
  • Enter and update account information, activities, and event details.
  • Assist with reporting, data management, and file organization within the CRM system.

Event & Meeting Coordination

  • Participate in and attend BEO meetings, taking notes and following up on assigned action items.
  • Assist with internal communication to ensure event details are accurately shared among departments.
  • Support event logistics and coordination leading up to program execution.

Site Visit & Client Experience Support

  • Coordinate and assist with property site inspections and client tours.
  • Prepare presentation materials, welcome amenities, and collateral for prospective clients and planners.
  • Ensure an exceptional and professional experience for all visitors and guests during property visits. 

Administrative Responsibilities

  • Monitor incoming inquiries and route requests appropriately.
  • Maintain organized electronic and physical event files.
  • Assist with menu updates, event documents, correspondence, and special projects.
  • Support invoice tracking, deposits, and billing coordination as directed.
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