• Support the Payroll Manager in processing bi-weekly and semi-monthly multi-state payroll for 50+ agency entities using
• Paylocity
• Review and reconcile timekeeping data, PTO, bonuses, commissions, and payroll adjustments before each payroll run
• Assist with verifying accurate application of federal, state, and local tax withholdings across active jurisdictions
• Review payroll registers, identify discrepancies, and escalate issues for resolution prior to payroll funding
• Support setup of new agency entities in Paylocity as part of acquisition onboarding activities
• Assist with migrating employee records, pay structures, and deduction codes for incoming agency teams
• Participate in onboarding calls with new agency partners and team members to explain payroll processes and timelines
• Maintain accurate employee data in the HRIS throughout the employee lifecycle
• Support compliance with multi-state wage and hour requirements, including state-specific overtime, break, and final paycheck rules
• Assist with year-end payroll activities, including W-2 preparation, reconciliation, and distribution
• Support quarterly and annual payroll tax filings, unemployment claims, wage verification requests, and payroll-related audits, escalating complex cases as needed
• Serve as a first point of contact for employee payroll questions and partner with agency managers to resolve issues accurately and respectfully

Required Skills & Abilities:

• Ability to work carefully within established payroll procedures, compliance requirements, and reporting timelines
• Strong follow-through on recurring processes that require accuracy, documentation, and consistency
• Clear and professional communication when supporting employees, agency managers, and onboarding partners
• Comfort balancing detailed payroll work with regular coordination across teams
• Working knowledge of federal and multi-state payroll tax regulations
• Proficiency in Microsoft Excel, including reconciliation work and functions such as pivot tables and VLOOKUP/XLOOKUP
• Experience using Paylocity or a comparable HRIS/payroll platform
• Ability to handle confidential payroll and employee information with discretion

Other Requirements:

• 2–4 years of payroll processing experience, preferably in a multi-entity or multi-state environment
• Experience supporting payroll in a fast-paced, high-volume setting with firm deadlines
• Hybrid work schedule based in Scottsdale, AZ, after training
• Preferred: experience supporting payroll for insurance agencies or financial services firms
• Preferred: familiarity with payroll onboarding during company acquisitions or mergers
• Preferred: experience working in a multi-state environment spanning 10+ states
• Preferred: FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation

Compensation:  $58,000 – $70,000 annually. This range reflects the compensation we genuinely expect to offer for this role. Individual placement within the range will be based on qualifications, experience, and internal equity.  Plus health, dental, vision, PTO, paid holidays, and professional development support including payroll certification reimbursement

Scali Insurance Group is an equal opportunity employer. scaliins.com