Job Title: Office Manager – Fort Pierce

Reports to: General Manager

Job Summary

The Office Manager position is a highly versatile and detail-oriented role and is responsible for overseeing day-to-day office administration, support for financial operations, and act as a local liaison for Human Resources and Safety. The ideal candidate thrives in a multi-faceted role, seamlessly balancing accounting support (AR collections/cash reconciliation), employee engagement, and routine facility management.

Key Responsibilities

Accounting

Accounts Receivable: 

• Issue customer invoices and credits.
• Perform routine customer collection calls to ensure timely payments.
• Deposit payments on bank site and record in ERP system.
• Prepare and issue Lien Waivers and Intent to Lien letters as required.
• Conduct new client credit reviews.

Credit Card & Expense Processing:

• Enter American Express expenses into ERP daily and attach supporting receipt copies.
• Reconcile daily transactions with monthly credit card statements.

Other Accounting

• Assist with bank reconciliation.
• Maintain and update customer and vendor contact information in the ERP system.
• Complete and process tax-exempt forms (vendors and customers).
• Assist in keeping sales tax rates updated across systems.
• Complete vendor credit applications for processing.
• Asist in management of property and local taxes.

Human Resources

• Serve as the primary on-site point of contact for employee inquiries regarding payroll, benefits, handbooks, and policies.
• Assist management with candidate interview scheduling and coordination through the Paylocity Recruiting Module.
• Maintain up-to-date employee training records.
• Manage safety documentation, including maintaining the OSHA 300 log and assisting with workers' compensation claims.

Office Administration & Operations

• Schedule, coordinate, and manage monthly lunches and team recognition events.
• Order, track, and maintain an inventory of office supplies.
• Coordinate schedules and expectations with the office cleaning contractor.
• Manage daily incoming and outgoing mail distribution.
• Assist with tracking, renewing, and maintaining business permits and licenses.

Life at our company

At Alcrete, every team member matters. We put together a team whose values align with ours—they are responsive, ethical, loyal, driven, and selfless. With a team like that, imagine what we can accomplish when we work toward a common goal. Because we care about you, we prioritize safety. We also are committed to your growth and development, offering training, mentorship, and growth opportunities to empower you to reach your full potential.

Benefits

• Insurance: You’ll be covered with a generous insurance package, including health, dental, vision, and life insurance.
• 401(k) Matching: Your future matters. That’s why we offer 401(k) matching.
• Paid Time Off: Enjoy paid vacation days, as well as paid company holidays.

 Qualifications & Requirements

•  Experience: 3+ years of experience in office management, administrative operations, or a combined bookkeeping/HR support role.
• Accounting/ERP Knowledge: Familiarity with AR, receipt reconciliation, inventory and ERP systems.
• HR & Compliance: Basic understanding of HR support processes, workers' compensation claims, and OSHA recordkeeping standards.
• Skills: Strong organizational skills, attention to detail, proactive communication, and ability to handle confidential employee and financial data.
• Software: Proficiency with standard office software (Microsoft Office / Google Workspace), financial software tools and ERP systems.

Physical Requirements:

• Mostly sedentary work that is completed while sitting

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.