Job Title: Parts Clerk

Reports to: Maintenance Supervisor

Classification: Hourly; non-exempt

Position Location: Orlando, FL 

Status: Full-Time

Company Description:

Fly Alliance is an industry-leading Part 135 and Part 145 private aviation group specializing in private jet charter, jet card memberships, aircraft sales, aircraft management, parts, and maintenance. Renowned for delivering exceptional luxury, uncompromising safety, and operational excellence, Fly Alliance continues to set the standard in private aviation worldwide.

With a growing fleet of over 30 aircraft, eight offices worldwide, including international locations, and a team of nearly 300 dedicated professionals, Fly Alliance supports a truly global operation. Recognized as a Top 20 U.S. Operator for three consecutive years, the company remains at the forefront of innovation and service within the private aviation industry.

Fly Alliance’s commitment to excellence, integrity, and customer satisfaction continues to redefine what clients expect from private air travel.

Role Objective:

The Aviation Parts Clerk is responsible for the accurate and efficient management of aircraft parts and inventory within the maintenance department. This includes receiving, storing, issuing, and tracking parts and materials in compliance with company policies and aviation regulations.

Essential Job Tasks:

• Receive incoming aircraft parts, verify quantities, inspect for damage, and check documentation for accuracy.
• Conduct market searches for material pricing/availability as well market research on component repair and/or overhaul(s).
• Quote and fulfil incoming part requests in a timely manner.
• Issue parts, tools, and supplies to maintenance personnel as requested.
• Maintain accurate records of inventory transactions using inventory management software.
• Ensure parts are stored in appropriate, labeled locations and that storage areas are clean and organized.
• Conduct regular cycle counts and assist with physical inventory audits.
• Track part usage and report low inventory levels to ensure timely reordering.
• Coordinate with vendors for part orders, returns, and warranties.
• Ensure compliance with FAA regulations and company procedures regarding traceability and shelf life of parts.
• Assist in maintaining documentation such as Material Safety Data Sheets (MSDS), Certificates of Conformance (COC), and Airworthiness Release Tags.
• Provide administrative support such as filing, data entry, and creating reports as needed.
• Assist with shipping and receiving duties, including packaging and labeling parts for outbound shipments.

Competencies:

• Demonstrated excellent verbal and written communication skills.
• Ability to communicate at all levels of an organization.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
• Demonstrated ability to use computer programs such as the Google Workspace and Microsoft Office Suite products.
• Demonstrated ability to exercise good judgement in determining the most appropriate response or action in a variety of situations.

Direct Reports:

This role has no direct reports.

Work Authorization:

Must be authorized to work in the United States of America.

Work Environment:

• Mostly indoors, with occasional exposure to hangar or outdoor conditions.
• Fast-paced environment with frequent interactions with technicians and vendors.
• Must be able to remain in a stationary position 50% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
• The person in this position frequently communicates with customers and vendors and must be able to exchange accurate information in these situations.
• Ability to move from department and buildings to interact with others.

Physical Demands:

• Some physical effort required by handling objects up to 20 pounds occasionally and/or 5-10 pounds frequently.

Travel:

There is minimal travel required for this position.

Required Education/Experience:

• High school diploma or equivalent; additional technical training is a plus.
• Three (3) years proven experience in a similar position.
• Familiarity with aviation regulations (e.g., FAA) is a strong asset.
• Basic computer skills and experience with inventory software (eBis)
• Strong organizational skills and attention to detail.

Compensation/Benefits:

• Competitive pay based on experience.
• Health including Medical, Dental and Vision
• Short-Term and Long-Term Disability Insurance
• Paid Holidays
• Paid Vacation
• Profit Share Program

• Recording and managing incoming/outgoing shipments.
• Maintaining inventory accuracy via cycle counting.
• Handling, storing, and delivering aeronautical parts, including electro-sensitive devices.
• Coordinating with maintenance teams for repair and replenishment.