Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is looking to hire a detail oriented and data driven full-time Enrollment & Billing Coordinator for the Child & Family Services department. KVCAP Child & Family Services, a Head Start/Early Head Start provider, offers child care, preschool, home visiting and whole family coaching in northern Kennebec and Somerset counties.

The Enrollment & Billing Coordinator will assist with financial components of assigned program initiatives, including scholarships and accounts payable related tasks. This role requires a highly organized, detail-oriented individual with strong financial knowledge and strong communication skills. 

Responsibilities

• Determining eligibility of applications and ensuring completion of all required documentation.
• Completing data entry of child and family information as required in ChildPlus, E-DECA, and Procare.
• Scan all documents for the electronic child/family file.
• Establish income eligibility file and forwards appropriately for review. 
• Provide enrollment support as assigned for HomeStart partners.
• Manages verification of childcare subsidies for enrolled families, as assigned.
• Assists and supports the C&FS Accounts Payable Specialist with petty cash reconciliations and voucher preparations as assigned. 
• Provides coverage for the Hight Receptionist as assigned. 

General Expectations  

• Be committed to KVCAP's mission.
• Adhere strictly to confidentiality of internal and external customer information.
• Exhibit a positive, professional and collaborative attitude with all internal and external customers.
• Be punctual for scheduled work and use time appropriately.
• Perform required amount of work in a timely fashion with a minimum of errors.
• Be neat and maintain a professional appearance.
• Suggest and initiate new methods and procedures to streamline operations.
• Demonstrates a commitment to professional development. 
• Follows accepted safety practices when performing all tasks and never works in a way which compromises his/her safety or that of clients or co-workers.
• Perform other reasonably related job duties as assigned.

Qualifications  

• Minimum of 3-4 years of administrative experience.
• Accounting systems knowledge preferred.
• Strong organizational skills.
• Strong written and verbal communication skills.
• Ability to work effectively with all internal/external customers, with accuracy and attention to detail. 
• Computer skills and aptitude, including Word and Excel, required.
• Efficiency oriented with the ability to meet deadlines and present information in an effective manner.
• Ability to work collaboratively with all people and be able to perform varied task simultaneously .
• Follows accepted safety practices when performing all tasks and never works in a way which compromises his/her safety or that of clients or co-workers .
• Ability to pass State Bureau of Investigation, Department of Health and Human Services, Fraud, and National Sex Offender registry background checks .

Education Requirements

• Associates degree or equivalent experience as indicated above. 

Benefits

• 13 Paid Holidays, including Juneteenth and Indigenous People’s Day, plus one additional day during your Birthday month.
• Low cost health, dental, vision, life and long-term disability insurance options.
• 100% employer-paid short-term disability insurance.
• Generous Paid Time Off program that starts at 4 weeks per year.
• Employer-sponsored retirement plan that includes an employer contribution and an employer match.
• Annual CSA program that delivers a weekly box of food from local farms to all participating employees for 20+ weeks per year.
• Professional growth and development opportunities.