AEM (Advanced Environmental Monitoring) is the global leader in innovative mission critical weather, wildfire and water monitoring and intelligence solutions. We aim to be the world’s essential source for environmental insights – enabling decisive action and positive outcomes for our customers and their constituents. Our family of innovators offers world-class hydrometeorological technologies and services, including sensors, dataloggers, telemetry, and advanced analytics and software. Our technology and services empower the communities and organizations to survive – and thrive – in the face of escalating environmental risks.  

Van Essen Instruments (VEI) was founded in 1938 by Cornelis van Essen in Delft, Netherlands. In the early 1990s, Van Essen began to offer standard water-related equipment such as standalone dataloggers, which used external sensors and flow meters for open channels. We also offer telemetric solutions. Since the deployment of the first Diver, Van Essen sold over 200,000 dataloggers worldwide. Its commitment to quality and performance has established Van Essen Instruments as one of the premier brands in the industry. Van Essen has its headquarters in the Netherlands (Delft), and sales locations in Canada and the US. For more information, please visit www.vanessen.com

The Finance Administrator is responsible for daily invoicing, accounts receivable, cash collections and customer payment processing for the Van Essen business based in the Netherlands. The ideal candidate will be an enthusiastic and motivated team player with previous experience in Accounts Receivable and Accounts Payable, within a small to medium-sized business environment. The candidate should have a proven track record for streamlining processes and implementing improvements to drive efficiency. This position is located on-site at our Delft, Netherlands facility.

Job Responsibilities: 

Accounts Receivable

• In accordance with company procedures, process customer invoices;
• Work closely with sales staff to ensure invoices are created accurately and timely, verifying supporting documentation and including correct freight and applicable taxes;
• Prepare proforma invoices for advance payments;
• Prepare commercial invoices for international customers;
• Perform day-to-day inputs into the ERP system including verifying, classifying, recording, and posting accounts receivable financial transactions;
• Process incoming payments in compliance with financial policies and procedures;
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted;
• Verify discrepancies and resolve billing issues including sending invoice reminders, account statements, and contacting customers;
• Prepare Weekly AR aging reports for review by the GM;
• Receive and process credit applications from customers and submit to the GM for credit limit approval;
• Liaise and assist customer service, sales, and operations regarding orders, invoices, and/or returned goods;

Accounts Payable

• In accordance with company procedures, process vendor purchase orders;
• Receive and process vendor invoices, ensuring the accuracy of matching vendor invoices with purchase order(s), receiving document(s), and signed requisitions and enter into ERP system;
• Review vendor invoices for proper tax treatment and account coding;
• Reconcile the accounts payable ledger to ensure that all invoices are accounted for and accurately posted;
• Prepare regularly scheduled payment runs for approval;
• Reconcile company credit card statements with supporting receipts, and approvals coding for entry into the ERP system;
• Verify banking information and reach out to vendors with inquiries;
• Review employee expense reports for accuracy and verify receipts, approvals, and account coding before entry into the ERP System;
• Set up new vendors in the ERP system after approval by the GM;
• Prepare Weekly AP aging report for review by the GM;

Other related duties

• Prepare and update weekly/daily cashflow forecasts;
• Perform daily cash reconciliations;
• Prepare month-end closing entries and account reconciliations;
• Review month-end accruals, release prepaid expenses, release deferred revenue;
• Prepare financial analysis as requested;
• Assist the GM with the annual audit by the Company’s Independent Public Accountants for Accounts;

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

• Fluent (reading, writing, speaking) in English and Dutch;
• MBO 4, Accounting, Accounting;
• Hands-on accounting with 2-3 years of experience in an accounting environment including AR, AP, and Cash;
• Experience with ERP systems (Exact Globe preferred);
• Excellent MS Office and computer abilities;
• Superior organizational and time management skills;
• Confident, with the ability to accept and respond to challenges in a fast-paced, results-driven environment;
• Effective oral and written communication skills;
• Strong interpersonal skills and ability to deal with people at all levels and in a variety of functions;
• Ability to problem solve effectively and collaboratively;
• Must be able to work independently and within a small team environment;
• Ideal candidate must be able to manage multiple projects at one time and adhere to strict deadlines;
• Has a proven track record for streamlining processes and making improvements;
• Strong team player who is willing to support others as required.

Additional Information: 

• This is an on-site position that must be performed from our offices in Delft, the Netherlands.
• Holidays, Pension arrangements, and other secondary benefits as regulated in CAO Metaal en Techniek (CBA)
• Must be eligible to work in the Netherlands without company sponsorship, now or in the future, for employment-based work authorization.

Compensation Range: A reasonable estimate of the current salary range for this position is 40,000 - 52,000 EUR/year. Please note that the salary information is a general guideline only. AEM considers a wide range of factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education, licensure and certifications, key skills as well as other market and business considerations when extending an offer. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. 

This position will accept applications on an ongoing basis and will be closed once the position is filled. 

AEM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.