Join our team at Wolcott Rivers Gates as a Legal Assistant supporting an attorney specializing in the practice area of Trusts & Estates. A Legal Assistant provides comprehensive administrative support and assists with case management from initial consultation through final disposition. The ideal candidate is detail-oriented, organized, self-motivated, and has excellent written and verbal communication skills, along with exceptional interpersonal skills. The right candidate will be a self-starter who takes initiative, learns quickly, and is able to work independently with minimal supervision.

What does someone in this role do?

 A Legal Assistant works closely with attorneys, paralegals, and other team members to support case management, administrative operations, and client service excellence.

Primary responsibilities include:

Professional Communication & Client Support

• Communicating with clients, courts, opposing counsel, and other involved parties
• Assisting with consultations and client intake
• Providing general client services and updates

Administrative & Calendar Management

• Coordinating schedules among meeting participants
• Managing attorney calendars and providing reminders for deadlines and court dates
• Keeping the attorney organized, prepared, and on time for meetings, hearings, and appearances

Case Management & File Maintenance

• Maintaining organized electronic and hard-copy case files
• Tracking case status, deadlines, and tasks in case management software
• Assisting with basic computer tasks and navigation of legal software/systems

Document Preparation & Legal Support

• Preparing, drafting, filing, and serving legal documents
• Typing, transcribing, and formatting handwritten or dictated notes, letters, time entries, cover letters, and other documents
• Organizing documents and preparing attorneys for depositions, trials, mediations, and court appearances

Billing & Administrative Tasks

• Tracking and entering billable hours
• Assisting with billing and invoicing
• Completing other ad-hoc duties as assigned

What makes someone successful in this role?

• Manages multiple priorities with ease across a full caseload
• Tech-savvy with a passion for learning new systems and tools
• Takes pride in accurate, error-free work
• Brings a positive, can-do attitude to the team
• Self-motivated with a genuine interest in continuous learning
• Team player who enjoys pitching in whenever asked and being a reliable source of support for the team
• Reliable and consistent, both in attendance and in delivering quality work

Wolcott Rivers Gates is committed to attracting, developing, and retaining top talent. Our continued success relies on our ability to provide a supportive, inclusive, and motivating environment where everyone has a role to play in delivering outstanding service to our clients.

To learn more about how you might become a part of our team, or to explore some of the benefits our firm provides to its employees, please visit our careers page at http://www.wolcottriversgates.com/about-the-firm/careers/

Compensation Range: $45,000 - $60,000 per year commensurate with experience and qualifications.

Qualifications:

• Strong proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat
• Comfortable learning new technology platforms
• Exceptional drafting, attention to detail, and proofreading skills
• Ability to type a minimum of 50 words per minute (60+ wpm preferred)

Experience:

We welcome applications from professionals at various career stages. Ideal candidates include those who have:

• At least two years of experience in an office setting providing high-level administrative support in a role such as administrative assistant, executive assistant, legal assistant, or similar.
• Minimum completion of a two-year college degree program or legal studies certificate program.