SUMMARY 

Under the direct supervision of the Accounting Manager and in accordance with established policies and procedures, professional staff member who assists with the accounting functions of the Financial Services Department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

GENERAL

• Working knowledge of Generally Accepted Accounting Principals (GAAP) and fund accounting including internal controls
• Maintain confidentiality of all materials
• Maintain a good working relationship with co-workers
• Participate in bi-weekly staff meetings 
• Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of valid Driver’s license and proof of personal automobile insurance 
• Assist management/administration in all other related duties and special projects as assigned and directed
• Demonstrates attention to detail
• Other related duties as assigned by the Accounting Manager

Central Administrative Offices 

• Responsible for monitoring daily cash flow
• Prepare monthly, quarterly, and annual reports and financial statements; maintain general ledgers for all funds, including journal entries and reconciliations. 
• Input additions or changes to vendor/client records in accounting system
• Assist in approval process for all accounts receivable reports
• Assist with follow up on delinquent receivables
• Assure internal controls are followed and evaluate effectiveness
• Assist supervisors with annual budgets and audits
• Make all Diocesan bank deposits
• Reconcile mail log to general ledger
• Serves as back-up in preparing accounts payable checks for Financial Services Secretary to mail

CATHOLIC CHARITIES

• Responsible for monitoring daily cash flow
• Prepare monthly, quarterly, and annual reports and financial statements; maintain general ledgers for all funds, including journal entries and reconciliations
• Input additions or changes to vendor/client records in accounting system
• Assist Office Associate with grant billing
• Assist in approval process for all accounts receivable reports 
• Assure internal controls are followed and evaluate effectiveness
• Assist supervisors with annual budgets and audits
• Reconcile mail log to general ledger
• Responsible for monitoring daily cash flow

DIOCESE OF BEAUMONT

• Assist bookkeepers throughout the Diocese with all aspects of accounting procedures and practices (including but not limited to account coding, general payroll issues, etc.)
• Assist Internal Auditor/Financial Analyst in the compilation of data for the annual Financial Report
• Assist Internal Auditor/Financial Analyst with preparation of combined budgets annually
• Assist Internal Auditor/Financial Analyst with preparation of combined financial reports
• Manage activity relating to Diocesan Savings and Loan program

SUPERVISORY RESPONSIBILITIES 

This job has the responsibility of supervising two accounting staff members. Carries out supervisory responsibilities in accordance with diocesan policies and applicable laws. In the absence of Accounting Manager, responsibilities include assisting with interviewing/hiring process, training employees and planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in accounting or related business area. At least five years of experience in accounting. Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, and database programs).

LANGUAGE SKILLS 

Ability to read and interpret documents and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, and climb stairs. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate, typical of an office with computers and printers.

This is a forty-hour per week position. Office hours for this position are from 8:00am until 5:00pm Monday through Friday. Occasional evening or weekend work may be required.