Controller
Finance
Description

TITLE: Controller

DEPARTMENT: Finance

REPORTS TO: Chief Operating Officer/Chief Financial Officer

TYPE OF POSITION: Salaried/Exempt


In the first years of the 20th century, Isabella Stewart Gardner developed a new context for art in America by creating a place where visitors experienced music, performance, the beauty of gardens, and exceptional artworks spanning many centuries and regions of the world, all in a highly personal setting. Through contemporary and historic special exhibitions, concert series, lectures, an Artist-in- Residence program, and innovative school and community partnerships, the Gardner Museum continues to enrich the permanent collection and provides ongoing inspiration for visitors the world over. Join our dedicated, talented team of employees who are passionate about the work they do to support the Museum’s mission.


Overall Function


The Controller, in consultation with the Board and other senior managers, is responsible for developing, implementing and ensuring compliance with sound and prudent financial policies and practices consistent with generally accepted accounting principles and the goals of the Isabella Stewart Gardner Museum (ISGM). He/She is responsible for maintaining and continuously improving the system of financial controls, including general accounting, investment and endowment accounting, banking, payroll and benefits processing and department management. The successful candidate will develop and maintain strong, effective working relationships with internal departments including Development, Curatorial, Education, and Operations, through collaborative leadership. The Controller reports to the Chief Operating Officer/Chief Financial Officer of the ISGM and is responsible for the daily supervision of, and work delegation for the Accountant and Junior Accountant.


Key Responsibilities


General Accounting

  • Develop, administer, and ensure compliance with ISGM’s accounting policies, procedures and systems.
  • Direct the management of the general accounting function and the preparation of all financial statements including the monthly and year-end close.
  • Oversee the maintenance of the general ledger and other accounting records for preparation of the financial statements and other required financial data including the chart of accounts and relevant control tables pertaining to the accounting system.
  • Oversee payment of invoices, expense reports, consultants, and grants.
  • Coordinate all external and internal audits. Coordinate and schedule all annual audits.
  • Oversee preparation of Forms 1099 and 1096.
  • Report to COO/CFO, Board and other senior managers on matters relating to compliance, including generally accepted accounting principles and internal control standards.
  • Support the COO/CFO in written and oral presentations to the Board of Directors and Board Committees.
  • Manage grant funding accounting and reporting for government and foundation grant compliance.
  • Participate in professional accounting societies; maintain current knowledge of GAAP, FASB and other relevant accounting standards.

Investments and Cash Management

  • Develop cash management model, implement and actively manage cash needed for operations.
  • Oversee investment accounting including endowment accounting.
  • Develop reports for the Finance Committee’s quarterly meetings.

Non-profit Compliance and Planning

  • Oversee preparation of ISGM tax returns, required disclosure filings and all regulatory filings.
  • Oversee and review estimated payment calculations.

Banking

  • Oversee banking relationships and overall control over cash transactions.
  • Oversee the management of internal banking policies and procedures.
  • Administer ISGM’s credit card program and online expense reporting system.

Payroll and Benefits Processing

  • Review and approve payroll processing.
  • Calculate, manage, and authorize 403(b) and 457(b) transfers.

Department Management

  • Manage, train, and conduct annual performance assessment for Finance team.
  • Develop work plans and oversee the delegation of work within the Finance department.
Requirements
  • 10+ years of related work experience managing accounting and financial operations. Non-profit experience a plus.
  • CPA required.
  • Knowledge of financial accounting standards and procedures. An unquestioned track record demonstrating sound judgment, integrity and ethics. An individual with strong character who will quickly gain the trust of others.
  • Ability to problem solve and work independently, handling and prioritizing multiple time-sensitive projects with a firm commitment to meeting deadlines.
  • Ability to project manage to automate systems and increase efficiencies.
  • Takes initiative actively engaging with all levels of staff and across all programs and departments.
  • Ability to professionally interact with staff, senior management and Board of Directors.
  • Strong ability to provide collaborative leadership and effective service to internal departments.
  • Strong written and verbal communication skills.
  • Exceptional analytical skills and strong attention to detail.
  • Experience as a team-oriented leader with highly developed interpersonal skills.
  • Commitment to recruiting, mentoring, training and retaining a diverse team.


To Apply

Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum's mission. To apply for this position, please use our online application. This is our preferred application method. 


We often review applications on a rolling basis once a position has been posted. If you are particularly interested in an open position, we recommend submitting your application sooner than the stated deadline, if possible, to ensure consideration for the position


The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. 


We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

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