All applicants are required to complete a video cover letter describing your interest in employment with HunterMaclean. Follow this link to complete:  https://www.ondemandassessment.com/o/JB-2MG4M41V1/landing?u=1165607 

Description

We are looking for a dedicated professional to directly support 4-5 attorneys through the performance of administrative and clerical duties. HunterMaclean’s practice groups are broken down into 3 categories: Litigation, Corporate, and Real Estate. 

Our firm is technological centered. Employees are required to attend continuing skilled based training with our in-house trainer. We are actively looking for employees who will proactively use the technology and other firm resources available to problem solve and continue to improve their work. 

Duties:

· Handles all billing - Acts as a liaison between accounting and the attorneys to get bills sent out in a timely fashion and maintains files of bills for each attorney;

· Initiates workflows for new client/matter openings, engagement letters, conducts background checks, and has accounting run conflict checks;

· Assemble closing documents working closely with assigned paralegal;

· Heavy formatting of contracts and other documents;

· Schedules appointments for attorneys; arranges for conference room and/or refreshments;

· Maintains calendar for attorney; Dockets due dates on calendars; Keeps the attorney on track for upcoming events;

· Proofreads all documents for spelling, formatting, and grammar; Maintains a high level of computer skills to make content edits and any format changes;

· Prepares documents for mailing — making sufficient copies for files, preparing envelopes, mailing labels, certified mail documentation, Federal Express or Express Mail, hand delivery, etc. and making sure all enclosures and attachments are included;

· Digitally files all correspondence and documents in appropriate client files, maintains files;

· Answers the phone and takes action based on the specific request of the attorneys;

· Retrieves mail for attorneys;

· Prepares forms to request checks from accounting;

· Readily utilizes other resources in the firm to avoid any delays to efficiently complete the work;

· Other duties as assigned.

Required Skills:

· Minimum 3 years as a Real Estate legal assistant experience is preferred;

· Willingness to work in a team environment to ensure coverage is provided for all attorneys;

· Strong problem solving skills;

· Is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);

· Strong organizational skills;

· Excellent client service (both internally and externally);

· Strong communication (both verbal and written);

· Positive attitude;

· Willingness to learn;

· Self-motivated to grow and advance in their career with HunterMaclean;

Job Type: Full-Time in person

Benefits: Paid Time Off, Full benefits package, 401(k) with matching

Schedule: 7.5 hour day shifts Monday-Friday

Pay Range: $50k-$58k depending on experience

Equal Employment Opportunity Policy Statement: HunterMaclean is an Equal Employment Opportunity employer. The Firm does not make employment decisions because of a person’s sex, gender, race, color, national origin, religion, age, disability, genetic information, military status, pregnancy, or any other category protected by law.

 No recruiters please