VETERANS ARE ENCOURAGED TO APPLY

The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports. 

Responsibilities:

• Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
• Trains and oversees employees involved in billing functions.
• Directs assigned tasks and provides assistance as needed. 
• Assists with performance evaluations. 
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.  
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before controller’s signature is added by reviewing checks and vouchers.  
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
• Facilitates correct and timely preparation of budget reports and purchase journals.  
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits. 
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned. 

Requirements:

• Excellent verbal and written communication skills. 
• Proficient in accounting software and Microsoft Office Suite or related software.  
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Excellent organizational skills and attention to detail.  
• Ability to motivate staff.
• Bachelor’s degree in Accounting or Business Administration, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.  

Physical Requirements:

• Lifting up to 25 lbs. may be required infrequently. 
• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off 
• Specified Paid Holidays

Disclaimer:

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.