Position Summary

The Commodity Sales Administrator supports Northstar Recycling's Commodity Sales Rubbish/Waste-to-Energy team by ensuring the accuracy of commercial data, managing customer and outlet information, and overseeing key contract administration activities. We are seeking a dynamic, highly organized individual who thrives in a fast-paced environment, takes initiative, and delivers exceptional service to both internal and external partners. 

Primary Responsibilities

Contract Processing Support:

• Review sales contracts for completeness and verify that key details, such as pricing, volumes, dates, and customer information, are accurate. 
• Help prepare Letter of Authorization, Award Letters, and other commercial documents. 
• Work with internal teams and outlet partners to collect required documentation. 
• Upload, organize, and file contracts and related documents in the company’s document system. 
• Send contracts to customers and internal teams for signature or review. 
• Track milestones, renewals, and expirations, and keep records current. 

Pricing Support:

• Enter monthly pricing updates in internal databases and contract records. 
• Monitor monthly pricing alerts and help resolve pricing discrepancies with outlet partners. 

Outlet Partner Onboarding:

• Coordinate onboarding for new outlet partners, including collecting and submitting required setup documentation. 

Reporting & Data Support:

• Run searches, reports, and queries in the document system to answer requests from internal teams. 
• Gather, analyze, and summarize historical pricing and outlet data for the Commodity Sales Team. 

Process Improvement:

• Identify ways to improve administrative processes, data accuracy, and document workflows. 

Perform other duties and special projects as assigned. 

Qualifications

• High School Diploma required; Associate's Degree preferred. 
• Dynamic, proactive, and self-motivated with the ability to work independently. 
• Excellent organizational skills with exceptional attention to detail. 
• Strong interpersonal and written/verbal communication skills. 
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment. 
• Strong analytical and problem-solving skills. 
• Proficiency with Microsoft Office, particularly Excel. 
• Experience with contract administration or contract management software is strongly preferred. 
• Professional and confident when communicating with customers, vendors, and internal teams by phone and email. 

Work Schedule

This is a full-time, hourly position with the option to work remotely or on a hybrid schedule at our East Longmeadow, MA office. Candidates must live in the Central or Eastern Time Zone. Working hours are Monday – Friday, 8:00AM – 5:00PM Eastern (7:00AM – 4:00PM Central). 

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

DEIB Statement & Commitment

At Northstar Recycling, our company’s intention behind Diversity, Equity, Inclusion, and Belonging (DEIB) is to create a more inclusive and equitable culture, business practices and methods of operation. As an organization, we are continuing the work that allows for unlearning, accountability, and acceptance. We are incorporating DEIB thinking in all our interactions including hiring, promotion, and retention efforts.

To hold ourselves accountable, Northstar utilizes a DEIB scorecard to measure the following performance metrics: Employee Education and Participation; Leadership Support and Investment; Data Practices; and Retention, Hiring and Promotion. Each metric is evaluated on a quarterly basis and Northstar’s progress is reviewed annually with our leadership team to drive accountability organizationally.

Northstar takes many actions to promote DEIB practices, especially as they relate to recruitment, retention, and promotion. We support our employees through educational resources and training, professional development opportunities, and formal Mentorship programs. We also offer several Affinity Groups and our DEIB Employee Resource Group (ERG).

Employee Benefits

Northstar offers a comprehensive benefits package, and provides a generous employee contribution to our health, dental, and vision insurance premiums. We offer a 401(k)-retirement plan and match 100% of your first 4% of pay contribution to the plan; this matching contribution is 100% immediately vested. We also provide company sponsored short-term, long-term, and life coverage, as well as a multitude of supplemental and voluntary benefit programs.

Northstar promotes a healthy work-life balance. In that spirit, we offer a competitive PTO package that includes vacation time, sick time, 7 observed federal holidays, 3 floating holidays, and additional time off each year for volunteer efforts.

Northstar is a remote-first organization! We offer a fully remote working environment with virtual culture and teambuilding events to create and maintain a sense of belonging, connection, and inclusivity between our team members. We also take great pride in our coaching culture! Northstar fosters professional development for employees within their roles and works to create opportunities for promotion to cultivate meaningful growth for Northstar employees.

EEOC Statement

Northstar Recycling adheres to all applicable federal, state, and local laws regarding equal employment opportunity that make it illegal to discriminate against a job applicant or an employee because of the person's race, color, religion, sex, pregnancy or pregnancy-related condition, sexual orientation, gender identity or expression, national origin, age (40 or older), handicap or disability, genetic information, or military status. It is also illegal to discriminate against a person because the person complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit.

Northstar Recycling is committed to fully complying with the Americans with Disabilities Act (ADA), which ensures equal opportunity for qualified persons with disabilities. Reasonable accommodation is available to all disabled employees, where their disability affects the performance of job functions. All employment decisions are based on the merits of the situation in accordance with defined criteria, and not on the disability of the individual. The Company will follow any state or local law that provides individuals with disabilities greater protection than the federal ADA law.