Junior Accountant
Finance
Description

TITLE:  Junior Accountant

DEPARTMENT:  Finance

REPORTS TO:   Controller

STATUS:  Hourly / Non-Exempt


In the first years of the 20th century, Isabella Stewart Gardner developed a new context for art in America by creating a place where visitors experienced music, performance, the beauty of gardens, and exceptional artworks spanning many centuries and regions of the world, all in a highly personal setting. Through contemporary and historic special exhibitions, concert series, lectures, an Artist-in- Residence program, and innovative school and community partnerships, the Gardner Museum continues to enrich the permanent collection and provides ongoing inspiration for visitors the world over. Join our dedicated, talented team of employees who are passionate about the work they do to support the Museum’s mission.


Overall Function:

The Isabella Stewart Gardner Museum is seeking a full time Junior Accountant to join the Finance team.  Reporting to the Controller, this position is an integral member of a three person team. The successful candidate will be responsible for facilitating all accounts payable recording, reporting and disbursements, paying particular attention to employee expense reports, corporate credit card reports and disbursement scheduling.  He/she will also be responsible for cash handling, some balance sheet account reconciliations, and other accounting, payroll, administrative, and financial support as needed.


Key Responsibilities:

Accounts Payable

  • Open, sort and distribute incoming invoices to approving authorities.
  • Enter approved and coded invoices and reimbursements into Financial Edge accounting system.
  • Process the biweekly check run, match to invoices and submit to authorized signers.
  • Arrange for distribution of payments i.e. prepare for mailing.
  • Research invoice issues from vendors and internal departments.
  • Prepare Accounts Payable aging report reconciliation for review by the Controller and auditors.
  • Create and maintain a consistent file of vendor information (new and existing) with appropriate tax documentation.
  • Process domestic and international ACH/wire payments and ensure their delivery. 
  • Assist with the preparation of IRS Form 1099 for all required vendors annually.


Cash Handling

  • Responsible for weekly cash orders and change deposits for the Admissions Department, Museum Store, and Finance.
  • Create weekly journal entry to record all cash handling transactions.
  • Oversee and coordinate quarterly cash counts.
  • Deposit checks and provide appropriate back-up information to Senior Accountant for their booking.


General Accounting

  • Oversee corporate credit card accounts, collecting expense reports with receipts.
  • Oversee corporate credit card Access database, ensuring accurate recording.
  • Analyze and reconcile suspense accounts, prepaid expense balances, payables, and accrued expenses as assigned.
  • Journalize departmental expense allocations for postage and miscellaneous shared accounts.
  • Prepare monthly reoccurring journal entries.
  • Manage various projects and assignments as directed, including tasks associated with monthly financial reporting, annual   financial audits, and annual tax/statutory filings. 
  • Provide backup for payroll processing and assist Accountant in payroll duties as needed.


Requirements


  • Bachelor degree in business, finance or accounting required.  Related work experience preferred.
  • High degree of integrity, and discretion with confidential information.
  • Must be well organized, motivated, detail-oriented and proficient in the use of spreadsheets and database programs.
  • Demonstrate initiative in problem solving, be able to communicate effectively to with internal staff at all levels, meet regular and multiple deadlines and be able to work in partnerships with other staff members to complete projects.
  • Ability to multi-task, work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
  • Proficiency required in Microsoft Office.
  • Commitment to working with a diverse staff.


To Apply

Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum's mission. To apply for this position, please use our online application. This is our preferred application method. 


We often review applications on a rolling basis once a position has been posted. If you are particularly interested in an open position, we recommend submitting your application sooner than the stated deadline, if possible, to ensure consideration for the position


The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. 


We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

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