Reports to: Director of Finance and Administration
Classification: Full-Time, Year Round
Compensation Range: $58,198-$75,650 annual salary
At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark– a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the school year, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. Our programs directly serve over 4,000 kids ages 5-18 each year across an eight-county area, including the greater Portland metro region. Camp Fire Columbia helps serve an additional 11,000 children and families annually through partnerships and special projects. For more information, please visit: http://campfirecolumbia.org/
Our Commitment to Equity
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Camp Fire Columbia strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.
About the Role
The Human Resources Manager oversees, administers, leads, performs and directs all aspects of human resource services, including working closely with management and employees on people-related topics including performance management, talent management, employee relations, development and training, conflict management, human resource information systems (HRIS), policy development, diversity and inclusion alignment, compensation and benefit administration. The HR Manager is responsible for creation, refinement and reinforcement of workplace culture initiatives that focus on equity while positioning us with systems, accountability and buy-in for scalable growth.
Essential Duties & Responsibilities:
- This role will come in contact with students, campers, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.
- Oversees, administers and executes all aspects of human resource department including benefits, leaves of absence, disciplinary matters, disputes and investigations; performance, employee recognition and compensation.
- Creates, develops, maintains and implements policies, procedures and various HR related projects while promoting inclusion, legal compliance and ethical HR best practices supporting our mission, culture and strategic direction.
- Employment law and employee relations: Responds to HR questions from both managers and employees. Working with supervisors, provides coaching, participates in the conflict resolution process, employee counseling, investigations, termination meetings as appropriate, which includes the preparation and maintenance of appropriate documentation.
- Administers people systems: partial cycle recruiting, performance management, benefits and compensation, accommodation and leave management, records/file management.
- Champions diversity, equity, and inclusion in all human resources activities.
- Creates a positive and inclusive experience for staff through professional, culturally aware, and courteous conduct and language, and through creative problem resolution.
- Knows and acts in accordance with the mission, vision, and values of Camp Fire Columbia in all parts of the job.
- Collaborates with managers in the identification of training needs and leads the effort with planning and implementation of sessions (example: hiring, diversity, performance management, labor law compliance).
- Partners with the leadership team to understand and execute the organization’s human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning
- Coordinates the planning, development and implementation of an innovative and effective recruitment, selection, and onboarding process to source and hire qualified and diverse candidates for year-round and seasonal positions
- Administers drafting of job descriptions and posting open positions in the applicant tracking system, serving as a backup in screening applicants and conducting phone interviews
- Ensure required background and MVR screenings are completed and maintained
- Oversees performance management and employee development processes and ensures processes are effectively utilized
- Coaches and partners with managers and employees to guide the performance management process and employee development goals
- Collaborates with management to create learning and development opportunities for employees
- Oversees and ensures investigations of complaints of employee misconduct and documentation of the facts; actively participates in investigation processes and makes recommendations for resolution as needed
- Manages and administers all company benefits including health, retirement, and ancillary benefits
- Oversees and manages the benefits renewal process; researches, analyzes, and recommends changes in benefit program design
- Schedules and conducts new hire/benefit orientations and distributes new hire/benefit paperwork to appropriate parties, ensuring that the personnel and confidential files are complete and compliant
- Interfaces with third-party administrators to provide guidance in enrollment system administration, policy interpretation and plan documents
- Oversees and manages COBRA process with COBRA third-party administrator.
General and Administrative:
- Advises, provides support and guidance to management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing or wrongful terminations
- Oversee response to compliance complaints with federal or state entities
- Maintains compliance with federal, state, and local employment laws and regulations
- Maintains personnel, medical, and other relevant files both in paper and electronic formats. Ensure employee information database, employment-related forms and records maintenance meet all regulations for federal/state laws.
- Verifies eligibility for employment utilizing Form I-9 in compliance with federal rules and regulations; conduct seasonal audits of I-9 files to ensure ongoing compliance
- Educates employees and managers on policy and legal compliance, including but not limited to workers compensation, leave of absences and reasonable accommodations
- Coordinates administration of workers’ compensation: receives and processes injury reports, submission of 801 to appropriate agencies, tracking injury data into the incident and OSHA logs, following up on injury reports and maintaining contact with injured workers and managers, and coordination of modified duty
- Manages administration related to the leave of absence program (OFLA/FMLA, Oregon Sick Paid, etc.) including determining eligibility, providing notices and tracking leave balances
- Maintains punctual, regular and predictable attendance.
- Travels as needed to various school and camp sites.
- Other duties as assigned
No supervisory responsibilities
- Exhibits openness to others' views; Gives and welcomes feedback; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed
- Self-reflective in assessment of own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others
- Have a people orientation. Ability to quickly connect with people in a friendly and outgoing way; ability to respond and adjust quickly to changing situations or conditions, able to come up with practical guidance for anything that comes your way; at Camp Fire the role of the Human Resource Manager is to be champion for staff needs, experience, and morale
- Be curious and have a strong desire to learn while displaying willingness to make decisions; Include appropriate people in decision making process and ask “why” to make sure you really understand what’s going on so you can explore options and provide clear and accurate guidance
- Must be able to work collaboratively with a team; Models and encourages respectful and professional channels of communication (approach others in a tactful manner; React well under pressure; Treats others with respect and consideration; Accept responsibility for own actions; Follow through on commitments between coworkers and departments
- Must maintain competencies and demonstrate continuous application of these skills throughout the period of employment
Education, Experience, and Certifications:
- Bachelor’s degree from an accredited college or university with major course work in human resources, organizational behavior, psychology, or a related field OR equivalent volunteer or work experience which would allow the candidate to complete all essential functions of the position.
- 5 years of progressive experience in human resource roles
- 4 years of experience as HR Generalist, or 1 year experience as HR Manager
- 3 years of experience with Labor law/HR compliance and Employee Relations
- 3 years of experience with HRIS systems
- PHR or SHRM certification preferred
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the job, the employee is regularly required to stationary, to be able to detect information and communicate with others. The employee is frequently required to traverse in an office setting, traverse in a school setting and traverse on uneven outdoor terrain while at Camp Namanu. The employee is occasionally required to get low to the ground to pick-up objects, or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to quiet in an office setting. While performing the duties of this job, the employee is occasionally exposed classroom setting in the presence of youth under the age of 18 and in an outdoors setting when at Camp Namanu.
Camp Fire welcomes and embraces all youth children of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families, and staff.
Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.