As a member of the Finance and Administration team and under the general direction of the Director of Finance, the Senior Accountant will be responsible for Accounts Payable and Payroll processing, including compliance with cost allocation policies and procedures. The Senior Accountant is primarily responsible for month-end and year-end closing.
· Review and process a high volume of accounts payable invoices, ACH transfers and check disbursements.
· Maintain distribution codes, monthly costs and allocations across all programs and funders, as well as maintain all accounting records filings and required documents.
· Prepare and distribute documents, i.e. 1099 reports, and assist in annual audit or grantor site visits.
· Manage monthly close process including monthly reconciliation of bank statements.
· Process bi-weekly payroll and retirement plan contributions in accordance with plan documents and requirements.
· Prepare, review and submit or adjust payroll journal entries for approval and posting.
· Work with third party payroll provider to ensure accurate and timely filing of all tax related filings including quarterly and annual IRS payroll tax filings, TWC reports, W-2s, ACA forms and filings.
· Maintain accurate and up to date employee information to ensure correct wages are paid and allocated to appropriate programs and funding sources.
· Complete all work in full adherence to applicable financial, accounting and payroll policies or procedures as well as state and federal requirements.
· Ensure deadlines are planned, calendared and timely executed with sufficient time dedicated to upper management’s approval of disbursements and payroll processes
· Review/evaluate processes, suggest and facilitate development of efficiencies and/or continuous improvement of internal controls and policies and/or procedures in order to implement accounting and payroll best practices.
· Maintain the privacy and confidentiality of employee and payroll information at all times.
· Assist employees and managers with payroll questions and provide training and support on time tracking system to employees and managers as needed.
· Perform other duties as assigned.
· Bachelor’s degree in Accounting or Finance
· Minimum five years of relevant accounting and financial experience, or the equivalent in education and experience.
· Experience working with a non-profit organization.
Knowledge / Skills (Required)
· Knowledge of principles and practices of nonprofit accounting including all applicable laws, rules, and regulations for nonprofit financial record keeping and reporting.
· Current knowledge and understanding of state and federal payroll laws and regulations.
· Demonstrated proficiency with Microsoft Office suite.
· Experience working with accounting software such as MIP/Abila Sage and payroll systems such as Paylocity.
· Strong organization and prioritization skills.
· Excellent analytical skills and attention to detail skills.
· Outstanding interpersonal and collaboration skills.
· Ability to work with clients in a patient, trauma-informed, and non-judgmental manner.
· Sedentary work that involves sitting most of the time.
· Occasional bending, squatting, and kneeling.
· Exerting up to 10 pounds of force occasionally, and a negligible amount of force as needed, at times to lift, carry, push, pull, or otherwise move objects.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.