HR Administrative Assistant

                  Looking for a new opportunity?                             Desire to be part of a passionate team?   


As a leading 3PL for 15+ years, we have the resources and know-how to manage the pick-up and delivery of product over the ocean, air and land no matter if it is international or domestic. Jillamy offers a full complement of freight forwarding solutions, including a customs brokerage as well as logistics, packaging and warehousing services. A fully integrated transportation service network excelling in fulfilling our customers’ unique contract packaging, warehousing, shipping needs and capacity requirements, while ensuring reasonable costs and reliable deliveries. We have a warehouse footprint of over 2,000,000 square feet strategically located to major markets. Our food grade warehouses perform pick/pack, kitting, bagging, blister sealing, and provide cross dock capabilities.

We offer a team-based environment that encourages leadership and resourcefulness and rewards the “roll-up-your-sleeves, let’s get the job done” attitude.

I. General Summary of Position

This position will be responsible to provide functional support across HR. Responsibilities include, but are not limited to, providing support to the Human Resources team in the areas of employee inquiries, benefits, recruiting, safety, employee activities and general administration. Maintain recordkeeping to ensure accurate and complete records history. Interface with employees and managers throughout the site to address human resources issues and questions.

II. Essential Duties

  • Responsible for data entry, new hire post offer and on-boarding compliance.
  • Provides assistance to HR Business Partners in Candidate Care efforts to recruiting and on-boarding processes.
  • Supports data entry, data entry, data compilation and review as needed. Administers department scorecard weekly.
  • Supports Health & Safety initiatives, compliance and tracking.
  • Leverage continuous improvement efforts to streamline processes and communications.
  • Provides support for Wellness and Benefits/Health programs across the organization.
  • Keep current with and share knowledge of HR trends, best practices through networking, reading, workshops and special projects.
  • Communicates effectively and professionally.
  • Actively seeks and supports continuous improvement activities in process efficiencies, costs and effectiveness of work.
  • Provides attention to detail and proactively address issues in a timely manner.
  • Regular attendance and punctuality are required.
  • Operates safely in all conditions.
  • Other duties and projects as assigned.
  • Follows company policies and procedures.

III. Supervisory/ Management Requirements



IV. Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associate’s or Bachelor’s degree with major/significant coursework in HR, transportation or communications preferred.
  • SHRM or HRCI HR designation preferred.
  • Experience with applicant tracking systems preferred.
  • Independent, ambitious, self-motivated, strong attention to detail including accurate data and numbers required.
  • Outstanding communication, presentation, negotiation, and organizational skills required.
  • Analytical and insightful with the ability to identify areas for improvement and offer innovative options for implementation.
  • Proficient in all Microsoft products, including Outlook, Excel required.
  • Ability to organize/prioritize work in order to productively and efficiently meet deadlines.
  • Professional presence with the ability to diffuse difficult situations and problem solve effective solutions.
  • Ability to work effectively independently and within a team environment.
  • Ability to work in a constant state of alertness and in a safe manner.
  • Must be capable of working under tight time constraints in a high volume environment with multiple priorities.
  • Must be authorized to work in the United States.

V. Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Generous competitive benefits package, including Medical, Dental, Vision, Rx plans, Short Term & Long Term Disability Insurances, 401(k) plan with Employer Match, Voluntary Term Life/AD&D, Paid Time Off, Holidays, Direct Deposit, Annual Reviews, etc. 


Interested candidates should apply online at for immediate consideration. For more information, please visit our website at 

We are committed to a policy of Equal Employment Opportunity and will not discriminate on any legally recognized basis, including but not limited to race, age, color, religion, sex, marital status, national origin, citizenship, ancestry, non-job related handicap or disability or veteran status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.  If you require an accommodation in the application process, please advise Jillamy, Inc. Human Resources Department.

Salary Description
$16-$18 per hour