Job Type


The Registrar, a vital member of BIMA, supports the Curatorial Department with databases, forms, files, and logistics associated with exhibition development, including loan, transport, care, and installation of artworks presented in BIMA’s exhibitions. The Registrar provides vital art collection support, including help with committees, and acts as an additional liaison for collections and archive management. This person reports to the Associate Curator and interfaces with the Chief Curator, Facility Manager, Gallery and Volunteer Manager, Gallery Hosts, Volunteers, and other departments regarding gallery management duties - as they relate to the care and safety of the artwork.

We seek someone who shares the BIMA’s commitment to active inclusion and equity, engages cultural communities and experiences, and embraces storytelling and the arts as inextricable parts of social justice and anti-racism.


  • Maintain and execute BIMA databases and forms in support of Exhibitions and the Permanent Art Collection.
  • Train in BIMA art handling and art installation policies and procedures, and assist the Art Installation Team as needed, with a primary focus on Registrar-type duties as opposed to art installation per se.
  • Assist with implementing short- and long-range department goals and operating procedures required for improving care, preservation, and risk management of BIMA’s collections.
  • Assist in coordinating and tracking artworks, contracts, loan agreements etc. with artists, collectors, galleries, art institutions, community partners, etc.
  • Administer aspects of incoming and outgoing artwork, tally and report on the insurance values and coverage of the artwork, track artworks en-route as necessary, and assist with art pick-ups and deliveries.
  • Assist with and help supervise the unpacking and packing of artworks, associated materials and fixtures. Maintain complete and accurate documentation of condition reports for all works of art entering and leaving BIMA and during an exhibition.
  • Help communicate, guide, and consult with staff on the condition of artworks during installation and de-installation to ensure the safe handling and storage of artwork in BIMA’s care.
  • Help with routine monitoring and maintenance of the exhibitions.
  • Collaborate to ensure proper inventory, storage, and security of the artworks in BIMA’s archive.
  • Create, update, and confirm all necessary Deed of Gift files and processes in BIMA’s collections database Zetcom and provide staff support to the Acquisitions and Exhibitions (A&E) Committee as needed, under the guidance of the Chief Curator and Associate Curator.
  • Assist with accessioning process, including recording object information, photographing objects, proper housing for objects, and conducting annual inventories.
  • Assists with exhibition display information including labels, text panels, and signage.
  • Assists with Gallery Host and Volunteer supervision duties when needed.
  • Other duties as assigned.

Skills and Abilities:

  • Demonstrated ability to work with multiple databases and record systems.
  • Excellent proofreading ability, and focus on consistency and quality control with documents and records.
  • Sensitivity and understanding of the BIMA’s goals and strategies for diversity and equity centered work, particularly its commitment to organizational anti-racism.
  • Demonstrated excellent interpersonal skills and written/verbal communication.
  • Works effectively and efficiently with people inside and outside of the organization.
  • Demonstrated excellence in problem-solving and analytical skills with attention to detail and accuracy.
  • Demonstrated excellent organizational and project management skills with self-initiative to prioritize multiple projects to meet deadlines.
  • Remain current with standards, policies, and procedures.



  • Bachelor’s Degree or equivalent educational credentials, 2 years minimum training and experience in in supporting databases and records, museum studies, art history, visual arts or related field preferred.
  • Knowledge of or commitment to learn, best practices in museum registration and collections management.
  • Ability to work collaboratively with staff and maintain a high degree of professionalism in a dynamic and creative setting.
  • Excellent written and verbal communication skills.
  • Ability to stay organized with excellent attention to detail.
  • Computer skills required; experience with Microsoft Word and Excel preferred.
  • Ability to use computer monitors and keyboards for extended periods.
  • Ability to stand for extended periods.
  • Ability to lift up to 40 lbs.
  • Valid Washington State driver’s license and personal car insurance.
  • Availability to work on major BIMA events as needed, especially the annual Auction.
  • Belief in BIMA’s mission to inspire curiosity, wonder, and understanding by connecting people with the contemporary arts and craft of the Puget Sound region.
  • Commitment to diversity, equity, inclusion, and accessibility. BIMA is a non-profit art museum dedicated to filling our space with diverse and inclusive employees, guests, and artists. We strive to ensure all voices are heard, valued, and welcomed into our space regardless of their race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. These are all elements that play into an individual’s uniqueness, and here at BIMA, uniqueness is celebrated.

Compensation Range: $18 per hour, average of 16 hours per week (potential for more during art installation cycles). Schedule may vary with deadlines and work plan. This is an on-site position.

Apply via our portal at: and include a resume and cover letter. Incomplete applications will not be considered. No calls, please. Deadline for applications is December 10, 2021 – position open until filled.