VFX Project Manager
Fully Remote Los Angeles, CA Production
Job Type

We are Happy Mushroom, a full-service Virtual Art Studio Department specializing in providing high-end, real-time 3D Content and In-Engine CG production solutions for the Film, TV, Games, and VFX industries. Some of our highlighted projects include The Mandalorian, Those Who Wish Me Dead, Suicide Squad, and more.

We are currently looking for a talented, passionate, and experienced VFX Project Manager with extensive artistic and technical expertise and the ability to think outside the box and partner with leaders to ensure creative projects are brought to completion along with extensive strategic planning to maintain swift communication throughout the project lifeline. This position requires extreme attention to detail, quick thinking, a proactive approach, and a quick problem-solving demeanor.

Join our rapidly growing diverse team of filmmakers, designers, software developers and internal employees, specializing in virtual production, virtual art department, camera ready sets, and stage operations whilst working towards one common goal.What sets us apart from the rest is a unique set of shared and inclusive values, goals, and a positive employee experience from day one which helps us set the standard in the Virtual Arts industry! We offer a robust and competitive benefits package as well as a comprehensive retirement plan with company matching (when applicable).


Duties for this position include, but are not limited to the following:

  • Organize all necessary needs of the artistic production staff
  • Research, plan and present project budget to potential clients
  • Ensure deadlines are met, staffing needs are fulfilled and projects are brought to completion at or under budget for staffing, budget and time
  • Manage team of Associate Creative Producers, Coordinators, Senior Artists and other members of the creative design team
  • Maintain shot-tracking database and ensure all information is complete and up to date using G:Drive, Shotgrid and/or various other Project Management tools
  • Work with the Marketing Manager, Account Manager, Creative Director and others to ensure timely deliveries of all marketing and publicity requests, if needed
  • Strategize and build staffing plan for Recruitment within ample time before the project is started
  • Manage client turnover & delivery schedules
  • Track overall client progress for shots, assets and logistics
  • Ensure clients receive shoot data, and reference for all turnovers
  • Provide support to team members seeking guidance regarding VFX protocols
  • Coordinate with Finance and Information Technology teams to set up automated funding pipelines for all clients to ensure collections are done before, throughout and after project completion
  • Ensure client satisfaction through effective communication with clients and build long lasting rapport resulting in subsequent projects
  • Assist Marketing department by communicating expectations of publicity material whilst following client's guidelines/expectations
  • Liaise with C-level Executives on contract creation, funding, staffing, furloughs and problem-solving when issues arise to ensure in-budget timely deliveries
  • Work alongside Producers as needed to assist with budgeting, scheduling, bidding, and breakdowns
  • Communicate with Executive team on a weekly/daily basis on project hurdles, plan of action, team morale and project completion forecast
  • Perform effective performance management, proactive performance documentation and employee succession planning whilst adhering to compliance guidelines
  • Effectively communicate with Human Resources and/or Employee Relations to problem solve staffing hurdles
  • Build communication bridge with Talent Acquisition Manager to proactively plan staffing deadlines
  • Foster a culture of greatness whilst mirroring our Diverse and Inclusive core values
  • Oversee and supervise Virtual Art Department work across all projects, review assets at all stages, provide feedback to the team, supervisors, and clients as necessary whilst constantly maintaining a positive and passionate demeanor
  • Ensure the team is producing high-quality assets that fit within the style and design of each project and brief while fitting the Happy Mushroom touch to each assignment
  • Be a key creative part of pitches and tests, helping us to secure and acquire the most ambitious, creative briefs out there!
  • Nurture, develop, and manage our VAD Team with the support of our other department heads

(Hello? Is it you we are looking for?) The perfect candidate will possess:

  • 5+ Years of experience working in VFX production, video games or motion pictures
  • Extensive expertise scheduling projects with complex dependencies, an ability to identify major risks, and a comprehensive understanding of the interactive development process from concept to release
  • Proven track record of experience using Unreal Engine
  • Excellent interpersonal and managerial skills, and ability to maintain a calm and positive work environment in high-pressure situations whilst aiding team in quick and effective problem-solving
  • Ability to thrive in constant fluidity. This position wears many hats!
  • Expertise in Side FX Houdini, Cinema 4D, Adobe After Effects, Nuke, Blender, Marvelous Designer, Unity Visual Effect Graph and ZBrush
  • Must have a strong understanding of VFX production pipeline and post-production.


Happy Mushroom is an Equal Opportunity Employer and has taken an oath to not discriminate against any employee or candidate because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status and basis of disability or any other federal, state or local protected class. Our inclusive and welcoming culture inspires us every day to test new things, speak without fear of retaliation and be as creative as we can be! These beliefs bring us together in ways that will help us open up our artistic minds, stand out from the rest and empower us all to create a better world for future generations! Fun, right? We look forward to meeting you!