Job Title: Logistics Coordinator
Reports to: Camp Director
OT Exempt: (Salaried)
Compensation: $95-$110/day ($570-$660/week)
At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark– a passion that inspires and drives them to set and achieve goals for their future. Founded in 1910, our comprehensive programs start with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with dozens of schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu, bordered by the vibrant Sandy River and presided over by century old trees. For more information, please visit: http://campfirecolumbia.org/
Camp Fire is committed to building a diverse team and culture. We recognize that there are many aspects of one’s life experience that contributes to the growth of our organization. We encourage everyone to apply. If you believe in our values and mission and want to contribute to the work we do, we want to hear from you, even if you don’t meet every one of the qualifications listed.
This position is responsible for leading the camp logistics, which include camp check in/check out procedures (in collaboration with the Camp Management Team), coordinating camp scheduling meetings and creating camper info reports for each session. This position will directly supervise the Logistics Assistant and is responsible for managing the camp office and logistics systems.
Essential Duties & Responsibilities:
1. Coordinate weekly logistics tasks to ensure camp runs smoothly including check-in, check-out, scheduling, camp van scheduling, and other all-camp activities as needed.
- Organize weekly forms, reports, and procedures including health form reports, check-in/out forms, cabin lists, assigning check-in and out staff responsibilities, etc.;
- Organize and set-up weekly staff scheduling meetings including creating a digital copy of the weekly schedules.
- Meet regularly with Camp Director to discuss logistics tasks, weekly needs, etc.
2. Directly supervise and work in collaboration with the Logistics Assistant.
- Schedule and lead regular check-ins with direct report.
- Observe, evaluate, and coach direct report including providing formal and informal feedback.
3. Maintain on-site camp office space and act as camp ambassador to visitors.
- Assist in telephone, email, and walk-in reception coverage for office.
- Maintain office inventory and supply orders as needed.
- Organize office files including staff files, accident/incident reports, and other important documents as needed.
- Participate in regular cleaning of office space and other areas of camp as needed.
4. This role will come in contact with campers, families, visitors, vendors and employees. Each of these persons may have visible and invisible qualities that makes that person unique. This includes race, gender, age, sexuality, ability, religion, national origin, gender identity, and other identities. This role requires sustaining an inclusive and equitable learning and working environments by having respectful and considerate behavior, thoughtful and constructive speech to all.
- Ability to commit to learning and applying an equity lens to the delivery of youth programming and community building.
- Work collaboratively in a team environment with a spirit of cooperation including supporting Namanu by assisting with duties outside of this role.
- Open to feedback and contributing to an environment of continual learning.
Directly supervises the Logistics Assistant and Provides project-based supervision to staff on check-in and check-out days. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; coaching employees on performance; addressing complaints and resolving problems.
Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
- Has a High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. We are able to hire a small number of current high-school aged staff that are at least 16-years-old, but the majority of our staff must be 18 years or older.
- Ability to prioritize multiple tasks, manages time and stress levels, and proactively solve problems.
- Ability to interact with campers of varying age levels.
- Ability to comprehend and interpret instructions.
Certificates, Licenses, Registrations:
Prior to June 2022, must be able to obtain a valid Oregon Food Handler’s card, First Aid & CPR certification and completion of Recognizing and Reporting Child Abuse online training. https://occd.educadium.com/
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must frequently move up to 25 pounds and occasionally move up to 50 pounds. While performing the duties of this job, the employee is regularly required to traverse varied terrain over the 60 acres of main camp, be stationary for prolonged periods, gather supplies from various heights and locations. In compliance with covid-19 protocols, employees are asked to wear a face mask when not actively consuming food/beverage.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is exposed to outdoor weather conditions 95% of the time. The employee may be occasionally exposed to work near moving mechanical parts and work in high, precarious places. The noise level in the work environment is usually moderate with occasional periods of excessive noise (i.e. meal times, talent show).
Camp Fire welcomes and embraces all people of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all youth, families, staff, and members of the greater community.
Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.