Assistant Property Manager
Description

Doing retail better. This mantra has guided NewMark Merrill over the last 40 years: through changes, challenges, varied economic and industry disruption. We hold true to our core beliefs of connecting with communities, creating authentic environments of unsurpassed opportunity for merchants and sharing our passion for retail real estate with innovative team members.


With offices in Denver, Los Angeles, Sacramento, San Diego and Chicago, NewMark Merrill owns and manages more than 10 million square feet of retail assets comprised of over 2,000 tenants across 80 cities.

As a boutique-sized firm, we offer both the benefit of large portfolio economies of scale paired with agile decision-making capability and individualized attention from senior leadership.


By combining close relationships with communities, hands-on engagement with our merchants and shoppers, and industry leading investments in technology and data collection, we provide the insights that help ensure our tenants have the tools to succeed in our centers.


The combination of understanding the communities we serve, and world class technology allows us to maximize value and create exceptional experiences that convert visitors into loyal customers.


Our people are what make NewMark Merrill the successful and innovative company it has become. With an unwavering commitment to the success of our partners, the communities we serve and the development of our people, we have created an authentic and proactive culture that sets NewMark Merrill apart.


POSITION SUMMARY

 

Reporting to a Property Manager, the Assistant Property Manager, will assist in managing the day-to-day operations of a portfolio of shopping centers. This position provides an excellent opportunity for a highly motivated individual to be part of a growing company and continue to expand their knowledge of retail real estate management. 

 

ESSENTIAL JOB FUNCTIONS

  • Prepare Tenant correspondence
  • Assist in collection of delinquent rent and other charges
  • Prepare Tenant account reconciliations and account adjustments
  • Assist with preparation and review of common area maintenance reconciliations
  • Track and alert Property Manager of upcoming Tenant rental increases
  • Maintain and update vendor contracts and promotional agreements
  • Code and process invoices for payment
  • Assists with preparation of monthly management report
  • Primarily responsible for processing of lease and lease related documents
  • Understand and abstract/research Tenant leases
  • Primarily responsible for input of Lease abstracts in MRI and maintaining accuracy of information in MRI
  • Assist with preparation of budget
  • Assist with Capital repair bidding and coordination
  • Any other duties/tasks as directed by the Property Manager


Requirements

REQUIREMENTS / PERSONAL CHARACTERISTICS

  • Well-developed organizational, analytical, and problem-solving skills aligned with excellent attention to detail.
  • The ability to work independently and effectively in a fast-paced environment capable of multi-tasking and prioritizing time sensitive tasks.
  • Excellent communication and interpersonal skills.
  • Thorough understanding of retail accounting principles accrual and cash basis accounting, reading and understanding financial statements, understanding of triple net leases, CAM reconciliations and the ability to understand and explain tenant billings.
  • Bachelor’s Degree or equivalent combination of education and related experience.
  • 2-3 years of experience in property management, preferably in a retail center.
  • California Sales Person License required or must be prepared to take the California Sales Person licensing exam within 3 months of employment.
  • Proficient in MS Office with competency in manipulating/creating Excel spreadsheets to meet reporting, analysis and budgeting requirements.
  • Demonstrated experience with MRI software.  Ability to learn and work in client specific property management software.