Executive Assistant
Northside Achievement Zone Office
Job Type
Full-time
Description

Salary range: $57,000.00 - $62,000.00 annually

HIRING BONUS: All new employees will receive a $3,000 hiring bonus!


The Northside Achievement Zone (NAZ) exists to permanently close the achievement gap and end generational poverty in North Minneapolis. Together with our partner organizations, we are walking side-by-side with low-income families as they put their children on a path to college. NAZ has a game-changing approach that is closing the achievement gap. NAZ’s wraparound framework effectively supports low-income children of color so that they will graduate from high school prepared for college.

The Executive Assistant supports the President/CEO of Northside Achievement Zone and will engage in deeply meaningful and transformational work. The incumbent will work in a positive and ever-changing environment, surrounded by a team that is building a leading national model to close the achievement gap. 


Position Overview:

The Executive Assistant to the President/CEO supports efforts to effectively lead an organization that effectively collaborates with over 25 partner organizations focused on collective impact and results. This role will work directly with the President & CEO to ensure that efficient administrative systems and tools are in place to facilitate her work and her role within NAZ and throughout the community. This role will also support the President in maintaining relationships with key stakeholders, providing intensive support for the Board of Directors, and executing best practice strategies in relation to the leadership of NAZ.

Ideal candidates will be familiar with responsibilities beyond traditional administrative duties and possess the ability to co-create a true “partnership,” with the President which will include working on special projects, maintaining relationships and correspondence with high-profile contacts, supporting speaking engagements, and directly engaging the Board of Directors, among other duties.

Requirements

Primary Responsibilities:

Support of the President & CEO

  • Serve as a key point of contact for the President and CEO within NAZ and the community.
  • Develop and execute effective administrative systems and tools, which include calendaring, daily scheduling, maintaining updated contact lists, and digital files.
  • Maintain productive relationships with key stakeholders and staff.
  • Maintain correspondence related to the office of President.
  • Manage the President’s calendar and important speaking events—making arrangements, providing needed materials to event manager, and supporting follow up, including reimbursements and securing speaking where applicable. 
  • Make travel arrangements including registration for conferences, hotel accommodations, air travel, provide supporting materials for the President and the NAZ Leadership team.
  • Coordinate meetings, including staff and board leadership retreats, conference calls, and sessions.
  • Manage long-term and short-term special projects.
  • Strategically field outside calls and emails; determine appropriate action.

Support of the Board of Directors

  • Develop and maintain a productive relationship with each Board Director.
  • Maintain board and committee schedules; send reminders and meeting packets prior to meetings.
  • Develop and execute administrative tools and systems to effectively support the Board of Directors.
  • Assist board members with special projects as identified.
  • Compile and distribute monthly board and committee Packets.
  • Serve as liaison between board and staff.
  • Provide board committees with administrative support.
  • Record and distribute board and committee meeting minutes. 
  • Follow up with board members regarding action items that came out of meetings.
  • Prepare draft agenda, attendance sheets, feedback forms, annual evaluations, and others as assigned.

Minimum Education and Experience:

  • Minimum of five years related full-time professional work experience in an executive administrative position for an organization of similar size or larger, 
  • and/or a combination of equivalent experience and training. 

Preferred Qualifications:

  • BA in a related field preferred.
  • Experience working with a Board of Directors is strongly desired. 

Knowledge, Skills and Abilities:

  • Commitment to our mission  and values and the belief/expectation that children growing up in North Minneapolis will succeed, academically and in life.
  • Excellent skills in utilizing technology to facilitate the administrative function in relation to the President’s roles and responsibilities. Proficiency in:
    • G-Suite, including Google Docs, Sheets, Slides, and Calendar 
    • Zoom
    • Microsoft Office suite, including Word, Excel, and PowerPoint
    • Adobe Acrobat Pro
  • Strong written and verbal communication skills:
    • Ability to prepare clearly written summaries and analysis.
    • Ability to communicate effectively interpersonally and in group presentations.
    • Ability to work collaboratively and respectfully with a variety of people and groups and to represent NAZ effectively.
  • Ability to think strategically and critically about the tools and structure needed to effectively lead an organization and a movement.
  • Strong skills in building and maintaining healthy and trusting relationships with diverse community members, stakeholders and staff.
  • Knowledge and understanding of nonprofit organizations.
  • Ability to anticipate needs and act accordingly.
  • Ability to work effectively as a team member with all areas/staff of NAZ and to work as an individual contributor.
  • Ability to maintain confidential information. 
  • Ability to handle heavy workload and meet deadlines.
  • Ability to manage highly detailed work with speed and accuracy.

Working Conditions and Physical Effort: 

  • Work may occasionally include lifting and bending.
  • Regular operation of normal office machines (computer, copier, and fax) is required.
  • There are occasional evening and weekend hours required for special events. 
  • This position will be hybrid between in-office and remote after training period, depending on the needs of the President. 

Vaccine Requirement: NAZ requires all employees to be fully vaccinated against COVID-19. Accommodations may be made with Human Resources upon hire.