Institutional Support Officer

Position Title: Institutional Support Officer

Department: Development

Reports to: Director of Corporate Engagement and Special Events 

(with dotted line to Manager of Foundations and Government Support)

Department Head: Director of Institutional Advancement

Type of Position: Full-time, salaried/exempt

Scope of Position

The Institutional Support Officer will support the Manager of Foundations and Government Support in all fundraising activities connected with institutional grants, including helping to generate annual revenue of $1M+. This activity will include proposal development, grant writing, stewarding of existing institutional partners, and tracking and managing an ambitious pipeline of reports and proposals. This position will have primary responsibility for administration of ongoing grants. 

Working closely with the Director of Corporate Engagement and Special Events, this position will also play a key role in proposal writing for corporate membership and sponsorships working to increase this key source of support. Identifying and qualifying new institutional funding and sponsorship is an important element of the position.  The Institutional Support Officer is part of a 13-member development team supporting an ~$18 million operating budget. 

Principal Responsibilities and Duties

•Write grant and sponsorship proposals, progress reports, and acknowledgement letters; research and qualify prospects and identify new opportunities for alignment between museum programs and strategic priorities and funder interests

•Maintain pipeline and tracking system of proposal and reporting deadlines, record-keeping, scheduling, project management for proposal development and donor recognition, proposal filing system, and donor files.

•Collaborate on the development of new corporate relationships and the production of corporate partnership marketing materials and proposals, and ensure that all sponsor agreements are consistent with museum policies and practices ;

•Working closely with the finance department, help manage the administration of open government and foundation grants.

•Maintain corporate relations to ensure that sponsors and members receive appropriate recognition and services, including brand awareness and marketing tie-ins as well as program passes and tickets.

•Support events and visits with institutional partners.


•Minimum of two years of grant writing, project management and relationship management experience, and experience working in a cultural institution.  

•Strong writing skills required.

•At least two years development experience; preferably in a cultural institution;

•Strong organizational and project management skills and proven ability to meet deadlines; 

•Collateral design experience preferred

•Bachelor’s degree or equivalent;

•Proficiency with Microsoft Word and Excel, Raiser’s Edge experience not required but preferred

•Skilled at clear communication in person, by email, and by phone

•Must be available for evening and weekend events.

•Commitment to working with a diverse staff.

To Apply

Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum's mission. To apply for this position, please use our online application. This is our preferred application method. 

We often review applications on a rolling basis once a position has been posted. If you are particularly interested in an open position, we recommend submitting your application sooner than the stated deadline, if possible, to ensure consideration for the position.

The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. 

We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

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