Events Coordinator
Salem, OR Development
Job Type

Events Coordinator

Starting Hourly Rate - $19.18 - $22.54

Full-Time, Benefit Eligible Position

This position is open until filled.  Applications will be reviewed as received and this posting will close when an applicant is hired. Apply soon!

Position Overview

Marion Polk Food Share is the regional food bank leading the fight to end hunger in Marion and Polk Counties. Support from our local community makes it possible for the Food Share to collect and distribute nutritious food for children, adults, and seniors through more than 100 partner programs, including food pantries, meal sites and home-delivered meals and to carry out programs to address the root causes of hunger.

Our Mission: “to bring people together to end hunger and its root causes.”

At the Food Share, our commitment is to:

  • Treat all people as our neighbor.
  • Encourage creativity and be willing to take risks.
  • Listen first and seek to understand.
  • Focus on shared goals.
  • Celebrate diversity, ensure dignity, and act equitably.

Statement of Purpose:

To engage donors, prospective donors and volunteers in the mission of the Food Share by communicating compelling giving opportunities which allow them to make a positive impact in their community.

Summary of Role:

The Events Coordinator engages donors in the Food Share’s mission through events and other development activities. This includes a suite of fundraising and stewardship events that reflect the Food Share’s brand and advance the strategic goals of the organization.

Core Areas of Responsibility

  • Assists in the planning and production of Marion Polk Food Share events.

**This position has no direct supervisory responsibilities but may provide leadership, guidance and training to volunteers.

Areas of Responsibility, Evaluation and Essential Functions:

  • Assists with planning, implementation, and production of all Food Share fundraising and stewardship events
  • Prepares necessary documents for events including but not limited to contractual agreements and certificates of insurance
  • Coordinates third party vendors including but not limited to equipment rentals, caterers, graphic designers and video/ AV & Tech
  • Works with Donor Engagement Manager to develop materials related to events including external communications, printed event materials (including but not limited to signage, programs, invitations, nametags, etc.) and event scripts
  • Supports donor outreach as related to events (sponsorship materials and requests, auction item acquisition, ticket sales, etc.)
  • Understands and utilizes Greater Giving software to process event payments and gifts
  • Understands and utilizes Raiser’s Edge software to manage event RSVPs
  • Assists with post event evaluations, reporting and post event thanking
  • Ensures all special events are on all relevant calendars, including the department communications calendar and key staff calendars
  • Develops solutions and communicates them to relevant individuals when problems arise
  • Works with the Volunteer Manager to recruit and mobilize volunteers
  • Provides support for general Food Share events; participates in committees and lends administrative support as needed
  • Works collaboratively with members of the Development Team to support other development activities and achieve team goals
  • Other duties as assigned

This job description does not list all the duties of the job. You may be asked to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. MPFS has the right to revise this job description at any time. The job description is not a contract for employment.

To perform this job successfully, an individual must be able to perform each essential duty and physical demand satisfactorily with or without a reasonable accommodation. EOE.


Education and/or Experience; Certificates, / Licenses/Registrations:

  • Bachelor’s degree in business, marketing, public relations, or related field, preferred.
  • Minimum of 2 years of event planning experience, preferred.
  • Proficiency with Microsoft Office products and experience with computer databases and tools.
  • Raiser’s Edge experience preferred.
  • Must possess Oregon driver’s license and auto insurance and acceptable driving history for the last three years.
  • Must pass pre-employment drug screen (excluding THC) and full background check, including driving record check.

Necessary Knowledge, Skills and Abilities:

  • Excellent written and verbal communication skills.
  • Strong interpersonal and time management skills.
  • Sound negotiation skills.
  • Communicates effectively and remains calm and courteous under pressure.
  • Proven ability to work effectively with a diverse group of external/internal people.
  • Demonstrated skills and commitment to quality, timeliness, efficiency, and effectiveness.
  • Demonstrated strong organization skills with attention to detail.
  • Excellent customer service and follow through skills.
  • Must review and agree to Association of Fundraising Professionals’ Code of Ethical Standards.

Job Conditions:

Work may be performed at a workstation while using a telephone and sitting at a computer screen for extended periods and throughout other venues in the community. May occasionally lift, move, and carry objects more than 30 pounds. Work is subject to varying indoor and outdoor temperatures and road and walkway surfaces in all seasons. May work or travel out of the local area and work outside normal working hours, such as evenings and weekends, on occasion. Work more than 40 hours per week during peak business periods may occasionally be required.

Remote work may be available for this position. All remote work assignments begin, end, or change only with supervisory approval.

The Food Share provides essential services to our neighbors in Marion and Polk counties. As a result, all Food Share employees may be asked to report to work during local public health, weather, or other environmental emergencies.

Salary Description
Starting at $19.18 - $22.54 hourly