Development Assistant

Position Title: Development Assistant

Department: Development

Reports to: Director of Individual Giving

Type of Position:Full-time, non-exempt (hourly)

Position Summary

Reporting to the Director of Individual Giving, and working closely with the Manager of Friends of Fenway Court, the Development Assistant’s primary responsibility is to provide administrative support for the operations of the development office.  The individual will also work closely with the Development Events Manager to support events and committee work. The Development Assistant is a key member of a 13-person development team, responsible for supporting all of the museum’s fundraising and cultivation goals.

Specific Goals and Key Responsibilities


  • Process gifts and acknowledgements, and assist with patron membership fulfillment.
  • Provide administrative support for the Friends of Fenway Court patron program.
  • Help manage Annual Fund appeals and serve as primary contact to mail house.
  • Provide support for Board appeals, as well as proposals for restricted gifts and sponsorships.

Events and Committee Work

  • Support selected signature events and exhibition openings, and provide support as needed for all department events. 
  • Track, manage, and respond to RSVPs, and meet regularly with the Development Events Manager.
  • Manage complementary tickets with the box office, and serve as staff lead for all named concerts.
  • Help coordinate Development Committee meetings.

Development Operations

  • Provide administrative support to the development team, including staffing weekly team meetings.
  • Manage Director of Institutional Advancement’s calendar.
  • Serve as staff lead for development phone patron line coverage, and patron email.
  • Scan and upload development correspondence into electronic document storage system.
  • Maintain shared office space and equipment.
  • Maintain and order office supplies and collateral.
  • Sort museum mail.
  • Provide project-based support as needed.

  • BS/BA or equivalent.
  • Strong writing and proofreading skills.
  • Superior organizational skills and ability to manage multiple tasks in a fast-paced environment.
  • Strong computer skills required, experience using Raiser’s Edge and Excel preferred.
  • Attention to detail and an ability to handle confidential materials with discretion.
  • Customer service skills, sense of humor and overall flexibility important.
  • Eagerness to learn, collaborate, and work as part of a team.
  • Availability to work evenings and weekends when needed.
  • Committed to working with a diverse staff.

To Apply

Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum's mission. To apply for this position, please use our online application. This is our preferred application method. 

We often review applications on a rolling basis once a position has been posted. If you are particularly interested in an open position, we recommend submitting your application sooner than the stated deadline, if possible, to ensure consideration for the position.

The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. 

We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

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