AVANCE San Antonio Privacy & Security Policy


 

Effective Date: 06/15/2025
Last Updated: 06/15/2025


 

AVANCE San Antonio (“we,” “us,” or “our”) is committed to protecting the privacy and security of candidates who interact with our public-facing recruitment pages. This policy outlines how we collect, use, store, and protect personal information submitted through our careers landing page, job application pages, and interview self-scheduling pages.

1. Information We Collect

We may collect the following types of personal information during the recruitment process:

  • Full name, contact details (email address, phone      number, mailing address)
  • Resume/CV, cover letter, employment and educational      history
  • Work authorization status
  • Responses to screening questions or assessments
  • Availability for interviews and scheduling      preferences
  • Voluntary demographic information (where applicable)
  • Technical data (IP address, browser type, device      information, etc.)

2. How We Use Your InformationYour personal information is used for the following purposes:

  • To process and evaluate your job application
  • To communicate with you about your application and      upcoming steps
  • To schedule interviews and facilitate the recruitment      process
  • To verify your identity, qualifications, and      references
  • To comply with legal or regulatory obligations
  • For internal reporting and hiring metrics (in      aggregate, non-identifiable form)

We do not sell or rent your personal data to third parties.


3. How We Protect Your Information

We use industry-standard security measures to protect your personal information, including:

  • Secure Sockets Layer (SSL) encryption for data      transmission
  • Access controls and authentication mechanisms for      internal systems
  • Regular security audits and vulnerability scans
  • Data retention and deletion practices aligned with      legal requirements and organizational needs

4. Data Sharing and Third-Party Services

We may share your information with trusted third-party service providers who assist us in managing recruitment activities (e.g., applicant tracking systems, scheduling platforms). These providers are contractually obligated to protect your data and use it solely for the purpose of supporting our recruitment process.


5. Candidate Rights

Depending on your jurisdiction, you may have the right to:

  • Access, update, or delete your personal information
  • Withdraw your application at any time
  • Request a copy of your submitted data
  • Object to or restrict processing in certain      circumstances

To exercise any of these rights, please contact us at [insert contact email or link].


6. Cookies and Tracking

We may use cookies or similar technologies on our recruitment pages to:

  • Improve page functionality and user experience
  • Track anonymous usage patterns for analytics purposes

You can manage cookie preferences through your browser settings.


7. Policy Updates

We may update this policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date. Continued use of our application and scheduling pages after changes indicates your acceptance of the updated policy.


8. Contact Us

If you have any questions or concerns about this policy or how your information is handled, please contact:


 

Human Resources
          hr@avancesa.org