Resurrection Christian School (RCS) – Employee and Hiring Privacy Policy

Effective Date: 6/3/2025
 

1. Purpose

Resurrection Christian School ("RCS") is committed to protecting the privacy and security of the personal information of job applicants, employees, and contractors. This Privacy Policy describes how we collect, use, disclose, and safeguard personal information in the context of employment and hiring.

 

2. Scope

This policy applies to:

• Job applicants during recruitment
  
   
• Employees (full-time, part-time, temporary)
  
   
• Interns and volunteers
  
   
• Independent contractors
   

3. Information We Collect

RCS may collect the following types of personal information:
 

A. From Job Applicants:

• Full name, contact information (address, phone, email)
  
   
• Resume, cover letter, references
  
   
• Employment history and qualifications
  
   
• Background check and criminal history (where legally permitted)
  
   
• Education records and certifications
  
   
• Right to work documentation (e.g., SSN, visa status)
  
   
• Interview notes and correspondence
  
   

B. From Employees:

• Social Security number or other tax ID
  
   
• Bank account details for payroll
  
   
• Emergency contact information
  
   
• Health and medical information (if required for benefits or accommodations)
  
   
• Performance evaluations and disciplinary records
  
   
• Time and attendance data
  
   
• Training and development history
  
   
• Photos or videos (e.g., for ID badges or school promotions, with consent)
  
   

4. How We Use Personal Information

RCS uses personal data for purposes including:

• Evaluating qualifications and conducting interviews
  
   
• Performing background and reference checks
  
   
• Administering payroll and benefits
  
   
• Complying with legal and regulatory obligations
  
   
• Supporting HR functions (performance, discipline, training)
  
   
• Ensuring workplace safety and security
  
   
• Communicating with staff and emergency contacts
  
   
• Managing IT systems and user access

5. Information Sharing and Disclosure

We do not sell employee or applicant data. We may share personal information with:

• Government or law enforcement authorities (when required by law)
  
   
• Third-party service providers (e.g., payroll processors, benefits providers, background check agencies)
  
   
• Accreditation bodies or other institutions if required for employment verification
  
   
• Emergency responders in the event of an incident

All third parties are required to maintain the confidentiality and security of the information.

 

6. Data Retention

RCS retains personal data only as long as necessary for the purposes outlined in this policy or as required by applicable law. Unsuccessful applicant data may be retained for a limited period for future hiring consideration, unless the applicant requests deletion.

 

7. Data Security

We implement reasonable physical, technical, and administrative safeguards to protect personal data from loss, misuse, unauthorized access, disclosure, or alteration.

 

8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access and correct your personal information
  
   
• Request deletion of your data (subject to legal obligations)
  
   
• Object to or restrict certain uses of your data

Requests should be submitted in writing to our HR Department.

 

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted and dated at the top of the document.

 

10. Contact Us

If you have any questions or concerns about this policy, please contact:

Human Resources Department
      Resurrection Christian School
      Kaci Beisly 

       970-612-0674 x 7305