PROSPECTIVE EMPLOYEE PRIVACY POLICY (this “Policy”) 

Introduction 

Traina Enterprises, Inc., a Georgia corporation, and its affiliates (collectively, "the Company"), respects your privacy and are committed to safeguarding the personal information you provide during your application process. This Policy explains how we collect, use, store, and protect your personal information while you are applying for employment with us. By submitting your application, you agree to the terms outlined in this Policy. 

Scope 

This Policy applies to all prospective employees at any and all stages prior to actual employment or the Company’s decision not to hire, including applicants, candidates, and interviewees  applying for job openings at the Company through various channels, including job sites, our HR portal, and direct submissions. All personal information collected by the Company in compliance with this Policy are business records of the Company. 

Information We Collect 

During the application process, we may collect the following types of personal information, among others: 

1. Personal Identification Information: Name, address, phone number, email address, date of birth, government-issued IDs, and social security number. 
2. Job-Related Information: Resume, cover letter, employment history, education, references, qualifications, and responses to interview questions. 
3. Background Information: Criminal records, credit checks, and other legally required background screenings (where applicable and permitted by law). 
4. Sensitive Information: Information about disability status or accommodations, if voluntarily provided, and any other information required for legal or compliance purposes. 
5. Technical Information: IP addresses and device identifiers when interacting with our online application system. 

How We Use Your Information 

Your personal information is used exclusively for the following purposes during the recruitment process: 

• Job Application Processing: To assess your qualifications and determine your suitability for the role. 
• Communication: To contact you about job openings, interviews, and the status of your application. 
• Background Checks: To conduct any necessary background screenings, including criminal records and employment history, as required by the role or law. 
• Legal Compliance: To comply with legal, regulatory, and recruitment practices. 
• Security and Fraud Prevention: To protect against unauthorized access and ensure the integrity of our recruitment process. 

Data Retention 

Your personal information will be stored only as long as necessary for the Company to complete the recruitment process, whether you are employed or not. If you are not selected for the role, your data will be retained for a period of time for potential future opportunities unless you request that it be deleted sooner. If you are hired, your personal information will be moved within our HR Portal within a secure environment.  

Monitoring During the Application Process 

We may monitor and track your interactions with our recruitment system (e.g., application form submissions and resume uploads) to ensure the system is working properly and to evaluate the effectiveness of our recruitment efforts. This monitoring is solely for business and operational purposes and does not include monitoring of your personal communications or activities. 

How We Protect Your Information 

We are committed to ensuring the security of your personal data during the application process. We implement the following safeguards: 

• Encryption: Personal data is transmitted securely using encryption protocols. 
• Access Controls: Only authorized personnel have access to your data. 
• Secure Storage: Your personal information is stored securely to prevent unauthorized access, modification, or loss. 

Data Sharing and Disclosure 

We may share your personal information in the following situations: 

• With Service Providers: Third-party services such as background check providers, recruitment platforms, or applicant tracking systems that assist in the recruitment process. 
• With Legal and Regulatory Authorities: When required by law, we may disclose your information to comply with legal obligations. 
• For Business Transactions: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of such transactions. 

We do not share your personal information with third parties for marketing purposes. 

Your Rights and Choices 

As a prospective employee, you have the following rights regarding your personal information: 

• Access and Rectification: You have the right to request access to the personal data we hold about you and request corrections or additions if necessary. 
• Withdrawal of Consent: You may withdraw your consent to the processing of your data at any time, although this may limit our ability to consider you for open positions. 
• Deletion of Data: You may request that your personal data be deleted from our records if you are not hired and we are no longer considering you for employment. 

If you wish to exercise any of these rights, please contact the HR department. 

Policy Updates 

We may update this Policy from time to time in the Company’s sole discretion to reflect changes in our practices or legal obligations. We will post any updates to this page, and where required, and if you are still being considered for employment, we will notify you of significant changes. Where the Company has individuals living in different jurisdictions the specific rights and obligations of individuals may vary between jurisdictions. The Company is subject to the privacy legislation in all jurisdictions where they apply. If any term, covenant, condition or provision of this Policy is held by a court of competent jurisdiction to be invalid, void or unenforceable, it is the intent of this Policy that the scope of the rights and obligations of the Policy be reduced only for the affected jurisdiction and only to the extent deemed necessary under the laws of the local jurisdiction to render the provision reasonable and enforceable and the remainder of the provisions of the Policy statement will in no way be affected, impaired or invalidated as a result. 

Contact Information 

If you have any questions or concerns about how we handle your personal data during the recruitment process, please contact our HR department. 

Dispute Resolution 

If a dispute arises regarding this Policy, we will attempt to resolve the matter amicably through discussion. If necessary, any unresolved issues may be submitted to final and binding arbitration in accordance with the laws of the State of Georgia. The arbitrator's award will be final, and judgment may be entered upon it by any court having jurisdiction within the State of Georgia. 

Acknowledgment 

By submitting your application, you acknowledge that you have read and understood this Prospective Employee Privacy Policy.