Bartlesville Health & Rehab Community

Recruitment Privacy Notice

Effective Date: July 30, 2026

Thank you for your interest in employment with Bartlesville Health & Rehab Community ("BHRC," "we," "our," or "us"). We are committed to protecting the privacy of individuals who apply for employment with our organization.

This Recruitment Privacy Notice explains how we collect, use, disclose, and safeguard your personal information during the hiring process.

Information We Collect

When you apply for employment, we may collect information including:

• Name, address, telephone number, and email address
• Resume, cover letter, and employment history
• Education, certifications, and professional licenses
• References and reference contact information
• Employment eligibility and work authorization information
• Professional qualifications and skills
• Interview notes and assessment results
• Salary expectations and availability
• Information voluntarily provided during the application process

If you receive a conditional offer of employment, we may also collect:

• Background screening information (where permitted by law)
• Drug screening results
• Employment verification
• Professional license verification
• Driver's license information (for positions requiring driving)
• Information necessary to complete pre-employment onboarding

How We Use Your Information

Your information is used solely for employment-related purposes, including:

• Evaluating your qualifications
• Scheduling interviews
• Communicating with you regarding employment opportunities
• Verifying education, employment history, and professional credentials
• Conducting background or pre-employment screenings, where authorized
• Determining your eligibility for employment
• Meeting applicable legal and regulatory requirements
• Improving our recruitment and hiring processes

Information Sharing

Applicant information is shared only with individuals who have a legitimate business need, including:

• Human Resources
• Hiring Managers
• Department Leadership
• Authorized background screening providers
• Government agencies when required by law

BHRC does not sell, rent, or share applicant information for marketing purposes.

Data Security

BHRC uses reasonable administrative, technical, and physical safeguards to protect applicant information from unauthorized access, disclosure, alteration, or destruction.

Applicant Record Retention

If you are not selected for employment, your application materials may be retained for a period consistent with applicable federal and Oklahoma record-retention requirements and BHRC's document retention policies. This allows us to consider you for future employment opportunities and to comply with legal obligations.

If you are hired, the information collected during the recruitment process becomes part of your personnel file and will be managed in accordance with BHRC's Employee Privacy Policy.

Your Choices

Providing personal information during the application process is voluntary; however, failure to provide information necessary to evaluate your qualifications may affect our ability to consider your application.

You may request to update or correct information you have submitted by contacting Human Resources.

Contact Information

If you have questions regarding this Recruitment Privacy Notice or how your information is handled, please contact:

Bartlesville Health & Rehab Community
3434 Kentucky Place
Bartlesville, OK 74006

Email: administrator@bhrcmail.com

Changes to This Notice

BHRC may update this Recruitment Privacy Notice from time to time. Any changes will be posted with a revised effective date.