KidKare by Minute Menu Systems – Job Applicant Privacy Policy

At KidKare by Minute Menu Systems, we are committed to protecting your privacy throughout the hiring process. This Job Applicant Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you apply for a job with us. This policy applies to all applicants within the United States and governs information submitted through any of our public-facing candidate platforms, including our careers site, job application forms, and interview scheduling tools.

Information We Collect

When you apply for a position, we may collect the following types of personal information:

• Identifying Information: Full name, email address, phone number, mailing address
• Employment and Education History: Resume/CV, cover letter, job history, references, certifications, degrees
• Job Preferences: Desired position, location, salary expectations, work authorization status
• Demographic Data (optional): Gender, race/ethnicity, veteran status, disability status (as permitted by law and voluntarily provided)
• Technical Information: IP address, browser type, access times, pages viewed (collected automatically through our applicant platforms)
• Interview and Assessment Data: Notes from interviews, test results, recordings (if applicable), and scheduling availability
• Background and Verification Data: As required for specific roles, we may request background checks or reference verifications with your consent

How We Use Your Information

We collect and use your information for legitimate hiring-related purposes, including:

• Evaluating your qualifications and eligibility for employment
• Communicating with you regarding your application
• Scheduling interviews and assessments
• Verifying your information and references
• Conducting background checks (where applicable and with your consent)
• Complying with applicable legal obligations and reporting requirements
• Enhancing our recruitment processes and improving candidate experience

How We Share Your Information

Your personal information may be shared under the following circumstances:

• Internal Personnel: With authorized hiring managers, interviewers, and HR staff involved in the recruitment process
• Third-Party Service Providers: With trusted vendors that help facilitate recruitment operations, such as application tracking systems, scheduling tools, or background check providers
• Legal Requirements: When required to comply with applicable laws, regulations, legal processes, or government requests
• Business Transactions: In the event of a merger, acquisition, or sale of all or part of our business

We do not sell your personal information.

 

Data Retention

We retain applicant data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. If your application is unsuccessful, we may retain your information for a limited time to consider you for future opportunities.

 

Your Rights and Choices

Depending on your state of residence, you may have certain rights regarding your personal data, including:

• The right to access your personal information
• The right to correct inaccuracies
• The right to request deletion of your data
• The right to withdraw consent (where processing is based on consent)

To exercise these rights or to make inquiries about your data, please contact us at hr@kidkare.com.

 

Data Security

We use reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security.

 

Changes to This Policy

We may update this Job Applicant Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date. We encourage you to review this policy regularly.

 

Contact Us

If you have any questions or concerns about this policy or our hiring data practices, please contact:

Minute Menu Systems, LLC

Attn: Data Privacy KidKare by Minute Menu 5473 Blair Rd Ste 100 PMB 28923 Dallas, Texas 75231-4101

Email: hr@kidkare.com