Sidney Regional Medical Center Careers – Privacy Policy

1. Introduction

Sidney Regional Medical Center (“SRMC,” “we,” “our,” or “us”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard the information you provide when applying for employment through our career site, powered by Paylocity.

2. Information We Collect

When you visit our SRMC Careers site or submit an application through Paylocity, we may collect the following information:

  • Contact information, such as name, telephone number, physical address, email, and username; 
  • Previous work experience, compensation, education, degrees, language, and other skills and employment-related information; 
  • Professional and other work-related licenses, permits, and certifications; 
  • Awards and professional memberships; 
  • Work authorization status; 
  • Information relating to references; 
  • Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, and desired salary). 

3. How We Use Your Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following: 

  • Analyze your qualifications for the job you applied for or future jobs that may match your profile; 
  • Communicate with you regarding your job application, your inquiries and requests, other job openings, or important notices; 
  • Conduct criminal history, background, and employment checks, if we offer you a position; 
  • Support our efforts to maintain a diverse workforce; and 
  • Comply with or monitor our compliance with any applicable law or regulation. 

4. Information Sharing and Disclosure

Your information may be shared only with:

  • Authorized SRMC personnel involved in the recruitment and hiring process;
  • Paylocity, as our applicant tracking and HR system provider, in accordance with their data protection policies;
  • Third-party service providers, such as background check vendors or credential verification agencies, as required during the hiring process;
  • Regulatory or governmental authorities when legally obligated.

We do not sell or rent applicant data to any third party.

5. Data Retention

We retain applicant information for as long as necessary to complete the recruitment process, comply with legal or reporting obligations, or consider you for future opportunities. You may request the removal of your data at any time by contacting our Human Resources department.

6. Data Security

We employ reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, misuse, alteration, or disclosure. While no system can guarantee absolute security, SRMC and Paylocity take steps consistent with industry standards to secure applicant data.

7. Your Rights

You may request to:

  • Access or review the personal information you submitted;
  • Correct inaccuracies in your application data;
  • Request deletion of your information from our records (subject to applicable laws).

To exercise these rights, please contact hr@srmc.com or reach out to the Human Resources Department at Sidney Regional Medical Center.

8. Updates to This Policy

We may revise this Privacy Policy periodically to reflect changes in our hiring practices, technology, or legal requirements. Any updates will be posted on our career site.

9. Contact Information

For questions or concerns regarding this Privacy Policy, please contact us at hrhelpdesk@sidneyrmc.com.