Wild Republic Recruiting Privacy Policy

Applies to: U.S. (including California) & EEA job applicants

1. About This Policy

Wild Republic (“Wild Republic,” “we,” “us,” or “our”) respects your privacy. This Recruiting Privacy Policy explains how we collect, use, and protect the personal information of individuals applying for jobs with us, in accordance with:

• The California Consumer Privacy Act (CCPA/CPRA)
• The European Union General Data Protection Regulation (GDPR)
   This policy applies to job applicants located in California, the European Economic Area (EEA), and other jurisdictions where we operate.

2. What Personal Information We Collect

We collect the following categories of personal information during recruitment:

Identifiers:  Full name, contact information, location, IP address

Employment Data: Resume/CV, education, work history, professional qualifications

Protected Class Info: (voluntary)Gender, race/ethnicity, veteran or disability status (collected for compliance with U.S. laws only)

Internet/Technical Data: Usage data from online job applications (cookies, browser info, device ID)

Assessment Information: Interview responses, notes, evaluations, test scores

Background Info: Criminal history or background checks (where permitted and required)

Geolocation Data: Only if required for fraud detection or compliance 

California applicants: This information is used for recruiting only and not sold or shared as defined under the CCPA/CPRA.

 

      3. Legal Bases for Processing (GDPR) 

  If you apply from the EEA or another GDPR jurisdiction, we process your data under the following legal bases

• Contractual necessity: To assess your application and take steps before entering into an employment contract
  Legitimate interests: To evaluate and improve our hiring process
  Legal obligations: Compliance with labor and anti-discrimination laws
  Consent: Where explicitly required (e.g., background checks in certain countries)
   

4. How We Use Your Data

We process applicant data to:

• Review qualifications for open roles
   Schedule interviews and communicate with you
   Evaluate your performance during assessments
   Comply with diversity reporting obligations (U.S. only)
   Prevent fraud and ensure security
   Retain candidate records for potential future roles (with your consent)
   

5. Who We Share Your Information With

We share your data only with:

• Internal hiring teams at Wild Republic
  Authorized service providers: applicant tracking systems, background screening vendors, recruitment platforms
  Regulators or authorities, if required by law
  Wild Republic affiliates in other countries with appropriate legal safeguards (e.g., EU Standard Contractual Clauses)
   

6. Data Retention

• California: Retained for up to 4 years to comply with recordkeeping obligations
  Europe: Retained for up to 2 years, unless you request deletion earlier
   You can opt out of future consideration at any time
   

7. Your Privacy Rights

California Residents (CCPA/CPRA Rights)

You may request:

• Access to your personal information
  Correction of inaccurate information
  Deletion of personal data (with legal exceptions)
  Limit Use/Disclosure of sensitive data (if applicable)
  Opt-out of sale/sharing (we do not sell applicant data)
   

➡️ To submit a request: email peopleops@wildrepublic.com or call (330) 425‑2550

EEA Residents (GDPR Rights)

You may request:

• Access, rectification, or erasure of your personal data
  Restriction of processing
  Data portability
  Withdraw consent at any time
  Lodge a complaint with your local data protection authority
   

➡️ EU applicants may also contact our EU representative 

8. Security Measures

Wild Republic uses appropriate security and organizational measures, including:

• Role-based access to applicant data
   Encryption of digital records
   Data minimization and privacy-by-design in our recruitment systems
   Confidentiality training for staff
   

9. Automated Decision-Making

Wild Republic does not use automated decision-making or profiling that produces legal or similarly significant effects on applicants.

10. International Data Transfers

Your information may be transferred outside your country (e.g., to the U.S.) for processing. We ensure that transfers comply with legal standards such as:

• EU Standard Contractual Clauses (SCCs)
  Adequacy decisions from the European Commission
   

11. Changes to This Policy

We may update this policy periodically. If we make significant changes, we will notify you via email or through our career site.

12. Contact Information

Wild Republic Privacy Office
         7711 E. Pleasant Valley Rd.
         Independence, OH 44131, USA
         📧 peopleops@wildrepublic.com
         📞 (330) 425‑2550
         🌐 www.wildrepublic.com