Employee Privacy Policy


AAA Service

Golden, CO


1. Purpose

This Employee Privacy Policy ("Policy") outlines how AAA Service ("Company," "we," "us," or "our") collects, uses, discloses, and protects the personal information of its employees, contractors, and job applicants (collectively, "employees" or "you").
We are committed to handling employee personal data responsibly and in accordance with applicable laws, including the Colorado Privacy Act (CPA) and other relevant employment regulations.


2. Information We Collect

We collect and maintain personal information that is necessary for employment purposes, including but not limited to:

  • Identification Information: Full name, address, phone number, email address, date of birth, Social Security Number.
  • Employment Records: Employment history, resume/CV, references, performance evaluations, disciplinary records, training records.
  • Payroll and Benefits Information: Bank account details for direct deposit, tax information (W-4 forms), benefit selections (health, dental, retirement plans), dependent information.
  • Background Check Information: Criminal background checks, driving records, employment verification (when applicable).
  • Health and Safety Information: COVID-19 vaccination status (if collected), work-related injury reports, medical leave documentation (FMLA or similar).
  • Device and System Usage: Work computer, phone, and email usage records, GPS data from company vehicles or apps (where applicable).

3. How We Use Employee Information

We use employee personal information for purposes including:

  • Recruitment and Hiring: Evaluating applications and conducting background checks.
  • Employment Management: Administering payroll, benefits, leave, training, promotions, and disciplinary actions.
  • Compliance: Meeting legal and regulatory obligations, including tax reporting and workplace safety.
  • Business Operations: Managing company resources, maintaining security (e.g., IT systems), and ensuring operational efficiency.
  • Safety and Security: Protecting health and safety in the workplace, ensuring compliance with OSHA and other regulations.

4. How We Share Employee Information

We do not sell employee personal information.
We may share employee information in limited situations:

  • Service Providers: Payroll processors, benefits administrators, background check companies, IT service providers.
  • Government Agencies: IRS, Social Security Administration, Department of Labor, and other regulators when required by law.
  • Legal Requirements: In response to lawful requests by public authorities, subpoenas, or other legal processes.
  • Emergency Situations: When necessary to protect the vital interests of employees or others.

5. Data Security

We implement reasonable technical, administrative, and physical safeguards to protect employee personal data against unauthorized access, use, alteration, or destruction.
Access to personal information is restricted to individuals with a legitimate business need.


6. Retention of Employee Information

We retain employee information for as long as necessary to fulfill the purposes outlined in this Policy, or as required by applicable law (e.g., record keeping obligations under tax or labor laws).


7. Employee Rights

Employees in Colorado have certain rights under the Colorado Privacy Act, including:

  • Right to Access: Request a copy of the personal information we maintain.
  • Right to Correction: Request corrections to inaccurate information.
  • Right to Deletion: Request the deletion of personal information, subject to legal retention requirements.
  • Right to Data Portability: Receive a copy of personal data in a portable format.

To exercise your rights, please contact Human Resources.

8. Monitoring and Workplace Systems

Employees should have no expectation of privacy when using company-provided systems (e.g., computers, phones, email accounts, GPS-enabled vehicles). The Company reserves the right to monitor these systems for legitimate business purposes.


9. Updates to This Policy

We may update this Employee Privacy Policy periodically to reflect changes in our practices, legal requirements, or business operations. Updates will be communicated through official HR channels or email.