Recruiting Privacy Policy


1. Purpose

At WARE, we are committed to protecting the privacy and personal data of all candidates during the recruiting process. This Recruiting Privacy Policy outlines how we collect, use, share, and retain your information when you apply for a position with us.


2. Scope

This policy applies to all job applicants and candidates who submit their information to WARE through our careers page, third-party platforms (e.g., LinkedIn, Indeed), or directly via email or referrals.


3. What Personal Data We Collect

We may collect the following categories of information:

  • Identifying Information: Name, address, phone number, email 
  • Professional Details: Resume/CV, employment history, education 
  • Assessment Results: Interview notes, assessments, reference checks 
  • Demographic Data: Where permitted or required, e.g., for equal opportunity      tracking 
  • Other Data You Provide: Cover letters, portfolios, availability, preferences      

4. How We Use Your Data

We process your data to:

  • Assess your qualifications and suitability for roles 
  • Communicate with you during the hiring process 
  • Fulfill legal and compliance obligations (e.g., EEOC reporting) 
  • Improve our recruiting processes and candidate experience 

5. Legal Basis for Processing

Depending on your location, we process your data based on:

  • Your consent  (e.g., for storing data beyond hiring decision) 
  • Contractual necessity (e.g., pre-contractual steps if you are hired) 
  • Legitimate interest (e.g., evaluating candidates efficiently) 

6. How We Share Your Data

We may share your personal information with:

  • Internal HR and hiring teams 
  • Third-party service providers (e.g., applicant tracking systems, assessment vendors) 
  • Government or legal entities when required by law 

We do not sell your data or use it for unrelated purposes.


7. Data Retention

We retain candidate data:

  • As long as necessary for the recruitment process 
  • Longer with your consent (e.g., to notify you of future roles) 
  • In compliance with applicable legal retention periods 

8. Your Rights

You may have rights under privacy laws such as:

  • Access or request a copy of your data 
  • Request correction or deletion 
  • Object to processing 
  • Withdraw  consent at any time 

To exercise your rights, contact us at recruitingtalent@wareinc.com.


9. Security Measures

We implement appropriate technical and organizational measures to protect your data, including encryption, access controls, and secure storage.


10. Changes to This Policy

We may update this policy periodically. The most current version will be posted here.