Privacy Policy
Last updated: November 18th, 2025
Cedarhurst Senior Living, LLC and its affiliates (collectively referred to as "Company", "we", "our", or "us") respects your privacy and is committed to protecting it through compliance with this Privacy Policy. This privacy policy describes how we collect, process, retain, and disclose personal data provided by applicants through our Applicant Tracking System (“ATS”) as part of our hiring and recruitment process. It applies to information submitted directly through the ATS platform, as well as information provided during communications related to job applications or hiring (“Services”).
This Policy applies only to information we collect:
· Through our Applicant Tracking System and Services.
· In communications between you and the Services (e.g., email or text).
· When you interact with our employment and position advertising and applications on third-party websites (including mobile apps) that include links to this Policy.
· From other sources such as background check providers, job boards, and career fair organizers, as described below.
This Policy does not apply to:
· Information collected through other websites or systems operated by the Company that do not link to this Policy.
· Information collected by third parties (including affiliates, vendors, or advertisers) that may be accessible via the Services.
Additional or separate privacy notices may apply to other specific activities or platforms.
By interacting with our Services, you agree to the collection, use, and disclosure of your information as described in this Policy. This Policy may change from time to time. Your continued use of the Services after changes are made signifies your acceptance of the revised terms.
Children's and Minors' Data
We do not knowingly collect, solicit data from, or market to children under 16 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 16 years of age or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 16 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 16, please contact us via the contact information provided in the "Contact Information" section below.
The Personal Data That We Collect or Process
"Personal data" includes information that identifies or relates to you directly or indirectly. This may include:
· Contact and demographic data (e.g., name, address, email, phone).
· Employment data (e.g., resume, work history, job preferences).
· Biometric data, such as facial images or voiceprints collected during video interviews, only where permitted by law and with your explicit consent.
· Automatically collected data (e.g., IP address, browser type, usage details).
· Device and location data.
· Audio, photo, or video recordings (with consent).
Some data, such as precise location or biometric data, may be considered “sensitive” under applicable law. We will collect and process sensitive personal data only with your consent. This includes situations required by law.
We retain biometric data only as long as needed for the disclosed purposes and will delete it no later than three years after your last interaction with us, or earlier as required by law.
We may also collect:
· Aggregated statistics that do not identify individuals.
· Technical information like clickstream, browser type, and access times.
If non-identifying data is ever combined with personal data, we treat the result as personal information.
How We Collect Your Personal and Other Data
You Provide It
You provide information directly through job applications, account creation, forms, third-party job sites, recruiters, or at career and outreach events.
We Collect Automatically
When you use and/or participate in the Services, Company and service providers may automatically collect certain data through the use of tracking technologies, including cookies, pixels, web beacons, and similar tools. This data may include your IP address, browser type, device information, pages visited, time spent, and interactions with the platform.
Some tracking technologies are essential for the platform to function (e.g., to maintain session state), while others help us analyze usage patterns or tailor communications and advertising. This information helps us improve the Services and personalize your experience.
You can control the use of cookies through your browser settings. Disabling cookies may affect the availability and functionality of certain features. To learn more about our use of cookies or to manage your preferences, please review the third party’s cookie notice linked here.
While we do not currently respond to “Do Not Track” (DNT) signals, we make reasonable efforts to honor Global Privacy Control (GPC) signals in accordance with applicable law.
From Service Providers and Partners
We may receive personal data about you from third parties involved in the recruitment process, including job boards (e.g., Indeed, ZipRecruiter), recruitment agencies, background check providers, or assessment vendors. These third parties may provide us with your application details, resumes, references, or assessment results to support the hiring process.
We may also permit third-party vendors (e.g., analytics tools, ad networks, background check providers) to collect or receive your data via the Services. We encourage you to review the privacy policies of any third-party services linked through our platform to understand their data collection and processing practices. If you have any questions or need further clarification, please feel free to contact us directly using the instructions in the Contact Information section below.
How We Use Your Information
We use personal data to:
· Provide and operate the Services.
· Process job applications.
· Contact you about your application.
· Evaluate your qualifications.
· Improve the platform and user experience.
· Promote our services through advertising.
· Contact you about future job opportunities.
· Comply with legal obligations.
· As otherwise disclosed or with your consent.
We do not use automated decision-making or profiling that produces legal or similarly significant effects in our hiring process.
Who We Disclose Your Information To
We may share your information with:
· Internal hiring managers and Company affiliates.
· Vendors and service providers (e.g., background check companies, interview tools).
· Analytics and advertising platforms.
· Government or regulatory authorities as required by law.
· A successor in the event of a business sale, merger, or operational transition.
We do not sell or share your personal data as defined under applicable privacy laws, including for targeted advertising purposes.
Your State Privacy Rights
Depending on your state of residency, you may have certain rights related to your personal data, including:
· You may confirm whether we process your personal data and access a copy of the personal data we process. To the extent feasible and required by state law, depending on your state, data will be provided in a portable format. Depending on your state, you may have the right to receive additional information and it will be included in the response to your access request.
· You may request that we correct inaccuracies in your personal data that we maintain, taking into account the information's nature and processing purpose.
· You may request that we delete personal data about you that we maintain, subject to certain exception under applicable law.
· You may request that we do not use your personal data for purposes such as targeted advertising, profiling, and sales.
The exact scope of these rights vary by state. There are also several exceptions where we may not have an obligation to fulfill your request.
To exercise your rights, submit a request by utilizing the contact information outlined in the “Contact Information” section below. If we deny your request, you may have the right to appeal our decision. To do so, please contact us using the information below and indicate that your message is an appeal.
If your browser supports GPC, we make reasonable efforts to honor such signals where required.
How We Protect Your Personal Data
We use commercially reasonable administrative, physical, and technical measures designed to protect your personal data from accidental loss or destruction and from unauthorized access, use, alteration, and disclosure. However, no website, mobile application, system, electronic storage, or online service is completely secure, and we cannot guarantee the security of your personal data transmitted to, through, using, or in connection with the Services. In particular, email, texts, and chats sent to or from the Services may not be secure, and you should carefully decide what information you send to us via such communication channels. Any transmission of personal data is at your own risk.
The safety and security of your information also depends on you. You are responsible for taking steps to protect your personal data against unauthorized use, disclosure, and access.
How We Retain Your Personal Data
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Changes to Our Privacy Policy
We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.
Contact Information
To exercise your rights or ask questions or comment about this privacy policy or our privacy practices, contact us by post at:
Cedarhurst Senior Living, LLC
Attn: Legal
300 Hunter Ave.
Ste. 200
St. Louis, MO 63124