The Lac du Flambeau Business Development Corporation ("LDFBDC," "we," "our," or "us") and its subsidiaries are committed to protecting the privacy and security of personal information collected during the employee hiring and onboarding process. This Privacy Notice explains how personal information is collected, used, stored, and shared when prospective and newly hired employees create and use accounts within the Paylocity Human Resources and Payroll platform. 

Information We Collect 

As part of the employment application, hiring, onboarding, payroll, benefits administration, and workforce management processes, LDFBDC may collect personal information including, but not limited to: 

• Full name, address, telephone number, and email address 
• Date of birth and Social Security Number 
• Employment eligibility and tax withholding information 
• Direct deposit and banking information 
• Emergency contact information 
• Compensation and payroll records 
• Benefits enrollment information 
• Government-issued identification information when required 
• Employment-related documents, certifications, and training records 

This information may be entered directly by employees into the Paylocity platform or provided to authorized Human Resources personnel for processing. 

How Information Is Used 

Personal information collected through Paylocity is used solely for legitimate business and employment purposes, including: 

• Processing payroll and tax reporting 
• Administering employee benefits 
• Maintaining employment records 
• Verifying employment eligibility 
• Managing timekeeping and attendance 
• Communicating important employment-related information 
• Complying with applicable federal, state, tribal, and local laws and regulations 
• Supporting workforce management and organizational operations 

Personal information will only be used for purposes directly related to employment and organizational administration. 

Information Sharing 

LDFBDC does not sell employee personal information. Personal information may be shared only when necessary, with: 

• Paylocity and its authorized service providers for payroll and human resource administration 
• Financial institutions for direct deposit processing 
• Government agencies as required for tax reporting, employment verification, or legal compliance 
• Benefits providers and insurance carriers for employee benefit administration 
• Authorized internal personnel who require access to perform their job responsibilities 

Information will only be shared to the extent necessary to fulfill employment-related obligations or legal requirements. 

Data Security 

LDFBDC and Paylocity maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. Access to employee information is limited to authorized personnel with a legitimate business need. 

Employees are responsible for maintaining the confidentiality of their Paylocity login credentials and should immediately report any suspected unauthorized access to their account. 

Data Retention 

Employee information will be retained for as long as necessary to fulfill employment-related purposes and to comply with applicable legal, regulatory, tax, recordkeeping, and business requirements. Information that is no longer required will be securely disposed of in accordance with organizational record retention policies. 

Employee Rights and Responsibilities 

Employees are responsible for ensuring that the information they provide through Paylocity is accurate and current. Employees may review and update certain personal information through the Paylocity platform or by contacting Human Resources. 

Employees may request information regarding the personal data maintained by LDFBDC, subject to applicable legal and operational requirements. 

Third-Party Platform 

Paylocity is a third-party provider of payroll and human resource management services. The collection, storage, and processing of information within the Paylocity platform may also be subject to Paylocity's privacy practices and terms of service. Employees are encouraged to review Paylocity's privacy information when creating their account. 

Policy Updates 

LDFBDC reserves the right to update this Privacy Notice as necessary to reflect changes in legal requirements, business operations, or technology. Updated versions will be made available to employees through appropriate communication channels.