Privacy Policy for Job Applicants


Effective Date: June 26, 2025


Thank you for your interest in joining our team. We are committed to protecting the privacy and personal information of all job applicants. This Privacy Policy outlines how we collect, use, and safeguard your information during the recruitment and hiring process.


1. Information We Collect

As part of your application, we may collect the following personal information:

  • Full name and contact information (address, phone number, email)
  • Resume details, including work history, education, skills, and certifications
  • References and their contact information
  • Employment preferences and availability
  • Responses to application questions
  • Voluntary demographic information, if provided (e.g., veteran status, disability, race/ethnicity)
  • Any additional information you voluntarily submit as part of your application

2. How We Use Your Information

We use your information only for purposes related to recruitment and hiring, including:

  • Reviewing your qualifications and suitability for employment
  • Contacting you regarding your application
  • Verifying information, such as employment history and references
  • Conducting background checks, if applicable and with your consent
  • Complying with legal and  regulatory requirements
  • Creating and maintaining hiring records

3. Who Has Access to Your Information

Your personal data may be shared internally with authorized HR team members, hiring managers, and relevant decision-makers involved in the hiring process. We will not share your information with any third parties without your consent, unless required by law or necessary for background verification purposes.


4. Data Security

We take the security of your information seriously. Appropriate technical and organizational measures are in place to protect your personal data against unauthorized access, loss, or misuse.


5. Data Retention

If you are not hired, we may retain your application and related materials for a limited period to consider you for future opportunities, unless you request otherwise. If hired, your application materials may become part of your personnel file.


6. Your Rights


You have the right to:

  • Request access to the personal information we hold about you
  • Request correction of any inaccurate or incomplete information
  • Withdraw your application at anytime
  • Request deletion of your data, subject to legal obligations

To exercise any of these rights, please contact us at:
shellyp@mtstar.org 


7. Policy Updates


We may update this policy from time to time. Any changes will be posted on our careers page or through our applicant portal.