Privacy Policy for Recruiting

1. Introduction

At Second Harvest Food Bank (SHF), we are committed to protecting the privacy and security of personal information collected during the recruitment process. This Privacy Policy outlines how we collect, use, share, and protect candidate information under applicable laws and regulations.

2. Information We Collect

We collect the following types of personal information:

• Contact Information: Name, address, email, and phone number.
• Employment History: Resume, past employment details, and professional references.
• Educational Background: Degrees, certifications, and educational institutions attended.
• Identification Information: Social Security Number for background checks, driver’s license, or other government-issued IDs.
• Work Eligibility and Authorization: Verification of work eligibility in the United States and overseas. 
• Background Information: Criminal background checks, if applicable and permitted by law.
• Voluntary Self-Identification: Demographic information, if voluntarily provided.

3. Purpose of Information Collection

We collect personal information for the following purposes:

• Recruitment and Hiring Processes: To evaluate qualifications, conduct interviews, and make hiring decisions.
• Communication: To communicate with candidates regarding their applications and interview status.
• Legal Compliance: To comply with federal, state, and local employment laws.
• Background Verification: To perform necessary background checks and reference checks.

4. Information Sharing

We may share candidate information with the following parties:

• Third-party Service Providers: Background check agencies, recruitment platforms, and assessment services.
• Legal Authorities: When required by law, regulation, legal process, or governmental request.
• Internal Personnel: HR representatives, hiring managers, and interview panels.

We do not sell or rent candidate information to third parties.

5. Information Protection

We implement the following measures to protect candidate information:

• Data Encryption: Personal data is encrypted during transmission and at rest.
• Access Controls: Access to candidate information is restricted to authorized personnel only.
• Secure Storage: Electronic records are stored on secure servers; physical documents are maintained in locked facilities.

6. Data Retention

We retain candidate information for the duration of the recruitment process and as required for legal compliance. Unsuccessful candidate information may be retained for future consideration unless the candidate requests deletion.

7. Candidate Rights

Candidates have the right to:

• Access: Request access to their personal information.
• Correction: Request correction of any inaccurate information.
• Deletion: Request deletion of their information, subject to legal requirements.
• Restriction: Request restrictions on processing their information.

Requests can be made by contacting HR at human.resources@secondharvestsw.org 

8. Updates to this Policy

We may update this Privacy Policy as necessary to reflect changes in our practices or legal requirements. Any significant updates will be communicated to candidates appropriately.

9. Contact Information

For questions or concerns regarding this Privacy Policy, please get in touch with our HR department at human.resources@secondharvestsw.org

Second Harvest Food Bank is committed to ensuring the privacy and security of your personal information during the recruitment process. We appreciate your trust and confidence in us.