Candidate Privacy Policy

Effective Date: 4/10/2026

Benefit & Risk Management Services is committed to protecting the privacy and security of personal information collected from job applicants and candidates (“you” or “your”). This Candidate Privacy Policy explains how we collect, use, disclose, and protect your personal information in connection with our recruitment and hiring processes.

  

1. Scope of This Policy

This Policy applies to all personal information collected through our careers website, job application portals, interview scheduling tools, and any other candidate-facing platforms.

  

2. Information We Collect

We may collect the following categories of personal information:

  • Identifiers:     Name, email      address, phone number, mailing address
  • Professional Information:      Resume/CV, employment history, education, certifications, references
  • Application Materials:      Cover letters, portfolios, work samples
  • Recruitment Information:      Interview notes, evaluation feedback, communications with you
  • Technical Information:      IP address, browser type, device information, and usage data collected      through cookies or similar technologies
  • Sensitive Personal Information (if applicable): Information voluntarily provided by you or      required for compliance purposes (e.g., background checks, work      authorization)

  

3. How We Use Your Information

We use your personal information for the following purposes:

  • To      evaluate your qualifications and suitability for employment
  • To      communicate with you regarding your application
  • To      schedule and conduct interviews
  • To      conduct background checks (where permitted by law)
  • To      improve our recruitment process and candidate experience
  • To      comply with legal, regulatory, and reporting obligations

  

4. Legal Basis for Processing (California Notice)

For California residents, we collect and process personal information as permitted under applicable law, including for purposes reasonably necessary and proportionate to achieve our legitimate business needs in recruitment and hiring.

We do not sell your personal information.

  

5. Sharing of Personal Information

We may share your personal information with:

  • Internal      employees involved in the hiring process
  • Third-party      service providers (e.g., applicant tracking systems, background check      providers, interview scheduling platforms)
  • Legal      or regulatory authorities, if required by law

All third parties are required to maintain the confidentiality and security of your information.

  

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Policy, including for future job opportunities, unless you request deletion. Retention periods are determined based on legal, regulatory, and business requirements.

  

7. Your Privacy Rights (California Residents)

If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA/CPRA):

  • The      right to know what personal information we collect, use, and disclose
  • The      right to request deletion of your personal information
  • The      right to correct inaccurate personal information
  • The      right to limit the use of sensitive personal information (if applicable)
  • The      right not to be discriminated against for exercising your privacy rights

To exercise your rights, please contact us at:
stacie.lautrup@brmsonline.com

  

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure.

  

9. Cookies and Tracking Technologies

Our websites may use cookies and similar technologies to enhance your experience and analyze site usage. You can manage your cookie preferences through your browser settings.

  

10. Third-Party Links

Our career pages may contain links to third-party websites. We are not responsible for the privacy practices of those websites.

  

11. Updates to This Policy

We may update this Policy from time to time. Any changes will be posted on this page with an updated effective date.

  

12. Contact Us

If you have any questions about this Candidate Privacy Policy or our data practices, please contact us at:

Benefit & Risk management Services
80 Iron Point Circle, Suite 200 Folsom, CA 95630
stacie.lautrup@brmsonline.com
916.467.1236

  

By submitting your application or using our recruitment platforms, you acknowledge that you have read and understood this Candidate Privacy Policy.