Kapnick Recruiting & Hiring Privacy Policy
At Kapnick, we are committed to protecting the privacy and security of personal information collected throughout our recruiting and hiring processes. This policy outlines how we collect, use, store, and share personal information provided by job applicants.
1. Information We Collect
During the application and hiring process, we may collect the following types of information:
- Contact details (name, address, phone number, email)
- Resume/CV, cover letter, and any other materials submitted with your application
- Employment and education history
- References and background check information
- Interview notes and assessments
- Information related to work authorization status
- Voluntarily disclosed demographic data (where applicable)
2. How We Use Your Information
We use applicant information to:
- Assess qualifications and suitability for employment
- Communicate with you about your application
- Schedule interviews and administer assessments
- Conduct reference and background checks (with your consent)
- Comply with legal or regulatory obligations
- Improve our recruitment processes
- Your information will be accessed only by individuals involved in the hiring process or by those who require access for compliance or support purposes.
3. Data Sharing and Disclosure
We may share your personal information with:
- Third-party service providers assisting in the hiring process (e.g., background check vendors, applicant tracking systems)
- Government authorities, where required by law
- Internal personnel involved in the evaluation and selection of candidates
We do not sell your personal information to third parties.
4. Data Retention
We retain applicant data for a period of 1 year after the conclusion of the hiring process unless a longer retention period is required by law. If you are hired, your information will become part of your employee file.
5. Your Rights
Depending on your location, you may have rights under applicable privacy laws, including the right to:
- Access, correct, or delete your personal data
- Withdraw consent for processing
- Object to certain uses of your information
- To exercise these rights, please contact us at hrdepartment@kapnick.com