Privacy Policy for Job Applicants
Everett Housing Authority (EHA)
Effective Date: January 1, 2025


 

At Everett Housing Authority (EHA), we are committed to protecting the privacy and personal information of all job applicants. This Privacy Policy outlines how we collect, use, share, and protect the personal data you provide during the application and recruitment process.

1. Information We Collect

When you apply for a position at EHA, we may collect the following types of personal information:

  • Identification and Contact Information: Name, address, phone number, email address, and other contact details.
     
  • Employment and Educational History: Résumé/CV, cover letter, references, previous employment details, education background, certifications, and professional licenses.
     
  • Demographic Information: Voluntary disclosures such as race, gender, veteran status, or disability status, in accordance with Equal Employment Opportunity (EEO) laws.
     
  • Background Information: Criminal history (where permitted by law), professional references, and results from background checks if applicable.
     
  • Other Information: Any additional details you choose to provide that are relevant to your application (e.g., portfolios, work samples).
     

2. How We Use Your Information

We use your information to:

  • Assess your qualifications for employment.
     
  • Communicate with you throughout the hiring process.
     
  • Verify your background and employment history.
     
  • Comply with legal and regulatory requirements.
     
  • Improve our recruitment and hiring processes.
     

3. Legal Basis for Processing

We process your personal data on the basis of:

  • Your consent.
     
  • Our legitimate interest in hiring qualified individuals.
     
  • Compliance with applicable laws and regulations.
     

4. Sharing Your Information

EHA does not sell your personal data. We may share your information with:

  • Internal personnel involved in the hiring process.
     
  • Third-party service providers (e.g., background check providers) under confidentiality agreements.
     
  • Government authorities if required by law or legal process.
     

5. Data Retention

We retain your personal data only as long as necessary for the purpose it was collected, including to comply with legal obligations. Unsuccessful applicant information may be kept for a period in accordance with our records retention policy.


 

6. Data Security

EHA implements reasonable administrative, technical, and physical safeguards to protect applicant data from unauthorized access, use, or disclosure.


 

7. Your Rights

As a Washington State applicant, you may have the right to:

  • Access and receive a copy of your personal data.
     
  • Correct inaccurate or incomplete data.
     
  • Request deletion of your personal information, subject to legal requirements.
     

To exercise these rights, contact us using the information below.


8. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on our official careers website with the effective date noted at the top.


9. Contact Us

If you have questions or concerns regarding this Privacy Policy or the handling of your data, please contact:


Everett Housing Authority
    Human Resources Department
    hr@evha.org
    425-339-1040
    3107 Colby Avenue, Everett, WA 98201
    www.evha.org