Therapy Smarts, Inc. (“Therapy Smarts,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of all individuals who apply for employment or engagement with our organization. This Privacy Notice & Terms of Use (“Notice”) explains how we collect, use, and safeguard personal information submitted through our Applicant Tracking System (“ATS”) and associated recruiting processes.
By submitting an application, creating a profile, participating in interviews, or otherwise providing personal information for employment consideration, you acknowledge and agree to the terms outlined below.
During the application and recruitment process, we may collect information including, but not limited to:
- Name and contact information
- Resume, employment history, and educational background
- Professional credentials or licenses
- References and work authorization status
- Voluntary demographic information (when lawfully requested)
- Information you choose to submit during interviews, assessments, or communications
Optional and voluntary demographic data is collected only for lawful reporting and never used in hiring decisions.
We use applicant information for legitimate business and compliance purposes, including to:
- Evaluate qualifications and suitability for current or future roles
- Communicate regarding application status and next steps
- Verify credentials, employment history, or references
- Fulfill legal, regulatory, and recordkeeping requirements
We do not sell applicant data.
If your candidacy advances, we may conduct verification processes which may include:
- Employment and education verification
- Professional license or certification verification
- Background checks (where permitted by law)
You will receive separate disclosures and authorization requests before any background screening is conducted.
We may share applicant information with:
- Internal personnel involved in hiring decisions
- Third-party service providers who support recruiting and HR functions
- Regulatory or governmental agencies when legally required
All third-party partners are required to maintain confidentiality and data protection safeguards.
We use reasonable administrative, technical, and physical safeguards to protect applicant information.
Applicant data may be retained consistent with legal requirements, recordkeeping obligations, and consideration for future employment opportunities.
Therapy Smarts is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, ethnicity, national origin, age, disability, sex, gender identity, sexual orientation, pregnancy, religion, veteran status, genetic information, or any other status protected by applicable law.
We may update this Notice periodically. Continued participation in the application process after updates constitutes acceptance of the revised terms.
Email: hr@therapysmarts.net