At Quinn Consulting Services, Inc. we are committed to protecting your privacy during the recruitment process. This policy explains how we collect, use, share, and safeguard personal information you provide when applying for employment—whether online through job boards, our company website, third-party platforms like Paylocity or Indeed, by email, or in person.

 

1. Who This Policy Applies To

This policy applies to all individuals applying for employment with us—including full-time, part-time, temporary, contract, and internship roles—regardless of how the application is submitted.

 

2. What Information We Collect

We may collect the following information as part of your application:

  • Contact details (name, phone number, email address, mailing address)
  • Resume/CV, cover letter, and employment history
  • Education, licenses, and certifications
  • Job preferences, availability, and salary expectations
  • Interview responses, notes, and references
  • Work eligibility documentation
  • Voluntarily submitted demographic information (e.g., race, gender, veteran status)
  • Any other information you choose to share

We may also receive information from third-party sources such as professional networks or referrals.

 

3. How We Use Your Information

We use applicant data for:

  • Evaluating your qualifications and suitability for employment
  • Communicating with you throughout the hiring process
  • Scheduling and conducting interviews
  • Performing reference checks (with consent)
  • Complying with internal hiring policies and procedures
  • Meeting regulatory obligations, including Equal Employment Opportunity (EEO) reporting and audits
  • Considering you for future job opportunities, where appropriate

If you are hired, relevant information will be used to initiate the onboarding process.

 

4. How We Collect and Store Information

Applications submitted through online platforms (e.g., Paylocity, Indeed, or our website) are securely stored in our applicant tracking system. Paper or emailed applications are also handled securely and treated with the same care and confidentiality.

We use appropriate administrative, technical, and physical safeguards to protect your information.

 

5. How We Share Your Information

We may share your information with:

  • Internal hiring managers and authorized HR personnel
  • Third-party service providers supporting our hiring process (e.g. applicant tracking software providers)
  • Government agencies or regulators as required by law

We do not sell or rent your personal information.

 

6. Data Retention

We retain applicant information to comply with legal, regulatory, and business obligations, including EEO reporting and audit requirements. For this reason, we are unable to delete applicant records upon request. We retain this information in accordance with applicable federal and state retention requirements.

 

7. Your Privacy Rights

You may contact us to request access to or corrections of your personal information. However, please note that we are unable to delete applicant data due to our obligations related to compliance, auditing, and government reporting.

 

8. Contact Us

If you have any questions or concerns about how we handle your information, please contact us at:

Quinn Consulting Services, Inc.

HR@quinn-consulting services.com

14160 Newbrook Drive Suite 220

Chantilly, VA 20151