BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER Applicant Privacy Policy

Effective Date: July 30, 2025

At BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER, we are committed to protecting the privacy and security of the personal information of our job applicants in compliance with applicable laws and regulations. This Applicant Privacy Policy describes how we collect, use, disclose, and protect the personal information you provide to us during the recruitment and hiring process. 

1. Information Collection

BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER collects various types of personal information from you during the application process, including but not limited to:

· Contact Information: Name, address, email address, phone number.

· Application Information: Resume/CV, cover letter, employment history, educational background, skills, qualifications, professional licenses, certifications, and/or credentials.

· Identification Information: Date of birth, gender (if voluntarily provided or required for legal compliance).

· Work Authorization Information: Information about your legal right to work in the country where the position is located.

· Background Check Information: Subject to applicable law and with your consent, information obtained from background checks, including criminal records, credit checks, driving records, and reference checks.

· Voluntary Disclosure Information: Information you choose to provide, such as disability status, veteran status, or ethnicity, for diversity and inclusion reporting purposes (where permitted by law). 

· Interview Information: Notes and assessments from interviews.

· Technical Information: Information that may be automatically collected when you visit our careers website, such as IP address, browser type, operating system, and website usage data.

2. How We Collect Your Information

We collect information from:

· Directly from you: When you submit your application through our careers portal, email, or in-person.

· Third-party sources: Recruiters, job boards, professional networking sites (e.g., LinkedIn), former employers (for references, with your consent), educational institutions, and background check providers (with your consent).

· Publicly available sources: Professional profiles or public directories.

3. How We Use Your Information

We use your personal information for the following purposes:

· Recruitment and Hiring: To assess your qualifications for the position you applied for and other suitable openings, to contact you regarding your application, to schedule and conduct interviews, and to make hiring decisions. 

· Communication: To communicate with you about your application status, interview arrangements, and offer details.

· Background Checks: To conduct background checks, where permitted by law and with your consent, to verify information and assess suitability for the role.

· Legal and Regulatory Compliance: To comply with applicable laws, regulations, and legal processes (e.g., immigration laws, equal employment opportunity laws).

· Improving Our Recruitment Process: To analyze and improve our recruitment strategies, applicant experience, and talent acquisition efforts.

· Fraud Prevention: To detect and prevent fraud and other illegal activities.

· Recordkeeping: To maintain records related to our recruitment activities.

5. Sharing Your Information

We may share your personal information with: 

· Internal Personnel: Relevant employees within BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER who are involved in the hiring process (e.g., hiring managers, HR personnel, interviewers).

· Service Providers: Third-party vendors who provide services to us, such as the Paylocity applicant tracking system, background check providers, IT support, and recruitment agencies as applicable. These service providers are contractually obligated to protect your information and use it only for the purposes for which it was provided.

· Legal and Regulatory Authorities: When required by law or in response to a valid legal request (e.g., subpoena, court order).

· Affiliates: With other entities within the BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER corporate group for recruitment purposes, where applicable. 

We do not sell your personal information.

6. Data Retention

We retain your information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. 

· If your application is successful, your information will be transferred to your employee file and retained in accordance with our Employee Privacy Policy.

· If your application is not successful we will generally retain your information for a period of 24 months from the date of your application to comply with legal obligations, defend against potential legal claims, or for consideration of future job opportunities (unless you request earlier deletion). After this period, your information will be securely deleted or anonymized. 

7. Data Security

We implement reasonable technical, administrative, and physical safeguards to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure. 

8. Your Rights

Depending on your location and applicable law, you may have the following rights regarding your personal information:

· Right to Access: To request access to the personal information we hold about you.

· Right to Rectification: To request correction of inaccurate or incomplete personal information.

· Right to Erasure (“Right to be Forgotten”): To request the deletion of your personal information, subject to certain exceptions.

· Right to Restriction of Processing: To request that we restrict the processing of your personal information in certain circumstances.

· Right to Data Portability: To receive your personal information in a structure, commonly used, and machine-readable format and to transmit it to another controller.

· Right to Object: To object to the processing of your personal information in certain circumstances. 

· Right to Withdraw Consent: Where we rely on your consent for processing, you have the right to withdraw that consent at any time. 

To exercise any of these rights, please contact us using the information provided in the “Contact Us” section below. We may need to verify your identity before fulfilling your request.

9. Changes to This Policy

BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER reserves the right to update or modify this Privacy Policy at any time to reflect changes in legal requirements, business practices, or operational needs.

10. Contact Us

For questions or concerns regarding this Privacy Policy or the handling of personal information, please contact the Human Resources Department at HR@vivantbh.com

By submitting an employment application or continuing employment with BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy.

BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religious creed, sex, sexual orientation, gender, gender identity, gender expression, age, ancestry, national origin, marital status, disability, pregnancy or related medical condition, results of genetic testing, service in the military, or other characteristics covered by applicable federal, state, or local EEO law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. 

BRIGHTER TRANSITIONS YOUTH TREATMENT CENTER expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is absolutely not tolerated.