Conexon Privacy In Recruiting Policy

This policy outlines how Conexon collects, uses, stores, and protects personal information during the recruitment and hiring process, ensuring compliance with applicable privacy laws and maintaining the trust of all applicants.
 

This policy applies to all individuals involved in the recruitment process, including internal recruiters, hiring managers, HR staff, and any third-party vendors acting on behalf of Conexon. 

Collection of Candidate Information

• Personal data will be collected only for legitimate business purposes related to recruitment.
• Information collected may include contact details, resume, employment history, education, professional references, and other data voluntarily shared by the candidate.
• Background checks or reference verifications will be conducted only with prior written consent.

Use of Candidate Information

• Data collected during recruitment will be used solely for evaluating qualifications, experience, and suitability for the role.
• Candidate data will not be used for unrelated purposes or shared beyond those involved in the recruitment process.

Data Sharing and Access

• Candidate data will only be accessed by authorized personnel directly involved in hiring decisions.
• Third-party service providers (e.g., background check vendors) must comply with our privacy standards and sign appropriate confidentiality agreements. 

Data Storage and Retention

• Candidate information will be stored securely using appropriate technical and organizational safeguards.
• Unsuccessful candidate data will be retained only as long as necessary (e.g., for future opportunities or legal requirements), typically not exceeding 12 months, unless otherwise required or consented. 

Candidate Rights

• Candidates may request access to their data, ask for corrections, or request deletion of their information, subject to legal and business requirements.
• Requests should be directed to the Director of Business Administration. 

Confidentiality

• All recruitment participants must treat candidate information as confidential and may not disclose or discuss it outside the bounds of the recruitment process.

Policy Violations

• Any violation of this policy may result in disciplinary action, up to and including termination of employment or business relationship.

This policy will be reviewed annually and updated as needed to ensure continued compliance with privacy regulations and best practices.